III. Initiating the Student Conduct Process
IV. Administrative Hearing Process
V. Conduct Board Hearing Process
The purpose of the conduct system is to review complaints regarding alleged violations of the Community Standards and to hold students accountable for violations of Community Standards. This process creates a set of expectations of student conduct, ensures a fair process for determining responsibility when student behavior may have deviated from those expectations and provides appropriate sanctions when a student or student organization has violated the Community Standards. Every effort will be made to balance the needs and rights of the individual with the welfare of the community as a whole.
For complaints regarding alleged Discrimination or Harassment, please review the Non-Discrimination/ Harassment Policy.
For complaints regarding alleged Sexual Misconduct, please review the Sexual Misconduct Policy.
The student conduct process is overseen by the Vice President for Student Affairs. The general operation and administration of the conduct process is the responsibility of the Director for Community Standards.
A. The Mount Ida College Community Standards and Student Conduct Process shall be applicable to the conduct of any student, student club, organization, or athletic team. The term student means all persons who have expressed their intent to enroll at the College by paying their deposit and/or registered for classes, or otherwise entered into any other contractual relationship with the College to take instruction. This includes but is not limited to all individuals (1) taking classes in person or through distance learning whether on a part-time or full-time basis, pursuing undergraduate or graduate degrees, (2) who reside in College-sponsored housing or who live off campus, and (3) who are not enrolled for the current semester but who have a continuing relationship with the College. Student status ceases when an individual graduates, is not enrolled for two consecutive semesters, or an individual is suspended or dismissed for any reason.
B. Students and student clubs, organizations and athletic teams are responsible for upholding the Mount Ida College Community Standards while:
i. On College premises;
ii. At College sponsored activities, athletic events, social events, trainings, or other College supported experiences; and
iii. Studying or traveling abroad through College-sponsored programs.
C. Mount Ida College jurisdiction shall address conduct, which occurs on or off campus College premises, which includes in person or electronically, and adversely affects the College community, the pursuit of its mission, and/or calls into question the suitability of an individual to be a member of the community.
D. Mount Ida College holds students responsible for the behavior of their visitor(s) or guest(s).
E. Students are responsible for the contents of their assigned rooms and lockers, regardless of claims of personal ownership or involvement. This includes ensuring that guests and visitors, regardless of their student status, know and abide by the Community Standards. Students may be held responsible for the conduct of their guests, visitors, and for shared common space.
Alleged violations of the College’s Community Standards are heard through one of the following two adjudication processes, depending on the alleged conduct and potential sanctions associated with the conduct (as more fully described below): (1) Administrative Hearing or (2) Student Conduct Board Hearing. For alleged sexual misconduct, discrimination, and/or harassment please refer to the Sexual Misconduct Policy and the Non-Discrimination/Harassment Policy, as the process for violations of those policies is different from what is described below. If a student has been accused of multiple violations arising from a single incident, all violations related to that incident will be considered by the hearing body with the authority to hear the most serious violation, as determined by the Director Community Standards and the Director of Equity Compliance. To the extent that a student is accused of multiple related violations arising from separate incidents, the Vice President for Student Affairs or designee will determine whether such violations will be subject to multiple hearings or a single hearing.
Regardless of the type of hearing, a student who has allegedly violated the College’s Community Standards will receive all communication related to the student conduct process through the College e-mail system. Mount Ida College e-mail is the official method of communicating with students; therefore, it is the responsibility of each student to check their e-mail regularly and keep it in good working order. E-mails will provide a link to the Advocate student conduct portal which allows for students to view conduct related letters and to appeal decisions.
If a respondent fails to appear or participate in the student conduct process, or fails to respond to related communications, the hearing process will continue without the benefit of the respondent’s input, and will not be grounds for overturning or modifying the resulting decision.
Respondent: A student accused of violating the Mount Ida College Community Standards.
Complainant: A person who identifies as a victim of or reports a student’s behavior that violates the Mount Ida College Community Standards
Preponderance of the Evidence: Whether the facts presented support a finding that it is more likely than not that the conduct constituted a violation of College policy
An alleged violation of the College’s Community Standards which would not ordinarily warrant suspension or dismissal from the College and which does not violate the College’s Sexual Misconduct Policy and the the Non-Discrimination/ Harassment Policy will be adjudicated by a single Hearing Officer in accordance with the following procedure:
An alleged violation of the College’s Community Standards which would not ordinarily warrant suspension or dismissal from the College and which does not violate the College’s Sexual Misconduct Policy and the Non-Discrimination/Harassment Policy will be adjudicated by a single Hearing Officer in accordance with the following procedure:
i. Notice. The respondent will receive notice of the Hearing, which will include a description of the alleged violations and a date for the Administrative Hearing. The notice will also inform the respondent that no parents, advisors, attorneys or any third parties are permitted to participate in the Administrative Hearing.
If a student has a disability and feels they will need an accommodation during this process, they should immediately contact the Office of Accessibility Services (OAS) at firstname.lastname@example.org upon receipt of the notice. All requests for accommodations must be made in writing via email. The student must notify their Hearing Office in writing of any approved accommodations regarding this process within two (2) business days in advance of their Administrative Hearing.
The respondent may bring Mount Ida College witnesses with relevant, first-hand information pertaining to the incident. Character witnesses are not permitted during the process. Witnesses will be permitted to make a statement to the Hearing Officer. The respondent will need to inform their Hearing Officer at least 48 hours in advance if they plan to bring a witness to the hearing, including the name, contact information, and general description of the witness’ intended statement. Respondents are solely responsible for notifying witnesses of the date, time, and place of the Administrative Hearing. Witnesses that do not provide relevant, first-hand information pertaining to the incident will be required to leave the Conduct Board hearing, and the information presented by these witnesses may be disregarded by the Conduct Board. The Hearing Officer has final discretion as to whether a witness meets the requirements of this section. Conduct Boards will continue to be held as scheduled if a witness is unable or fails to appear at the designated date, time, and place.
ii. At the commencement of the Administrative Hearing, the Hearing Officer will review the incident reports related to the incident and discuss the findings of the full investigation. The student will have an opportunity to respond to the reports and the investigation outcome.
iii. The Hearing Officer will review all charges based on a preponderance of the evidence standard, which means that the Hearing Officer evaluates whether it was “more likely than not” that the conduct occurred.
iv. During the Administrative Hearing, the respondent may choose to resolve the matter immediately by accepting responsibility for the violation(s). If the respondent accepts responsibility for their conduct, they will receive a sanction letter within a reasonably prompt timeframe after the conclusion of the meeting. Additionally, if the respondent accepts responsibility at the time of the Administrative Hearing, such acceptance cannot be withdrawn and the respondent will waive their right to appeal the outcome of the case.
v. After the Administrative Hearing, the Hearing Officer will render a decision and send written notice of the findings and sanction(s), if any, to the respondent via the College e-mail system. If applicable, such written notice will also provide information on initiating an appeal.
vi. If the respondent does not attend the scheduled Administrative Hearing, the hearing will proceed without the respondent’s participation and the Hearing Officer will make a determination of responsibility based on the information available. The Hearing Officer will send written notice of this decision and sanctions, if applicable, to the respondent via the College email system. Students who do not participate in the Administrative Hearing will forfeit their ability to appeal.
An alleged violation of the College’s Community Standards that may result in suspension or dismissal from the College or removal from College housing, but does not violate the College’s Sexual Misconduct Policy and the Non-Discrimination/Harassment Policy, may be adjudicated by a Conduct Board. A Conduct Board has three members comprised of any combination of faculty, staff or students. One of the members of the Conduct Board will serve as the Board’s chairperson, and such chairperson will be determined among the Conduct Board members. The Conduct Board chairperson is responsible for writing the Board’s findings. A Hearing Officer from the Division of Student Affairs is also assigned to each case to ensure conduct system procedures are followed and decorum is maintained during the hearing. The Conduct Board Hearing process initiates as follows:
The respondent will receive notice of the alleged violation(s), and the date for a Pre- Conduct Board meeting. The notice will also inform the respondent that any complainant(s) may be permitted to participate in parts of the hearing. No parents, advisors, attorneys or any third parties are permitted to participate in or attend the Conduct Board Hearing.
If a student has a disability and feels they will need an accommodation during this process, they should immediately contact the Office of Accessibility Services (OAS) at email@example.com upon receipt of the notice. All requests for accommodations must be made in writing via email. The student must notify their Hearing Office in writing of any approved accommodations regarding this process within two (2) business days in advance of their Pre-Conduct Board Hearing.
B. Pre-Conduct Board Meeting.
i. Prior to the Conduct Board Hearing, the Hearing Officer assigned to the case will hold a separate, individual Pre-Conduct Board meeting with the respondent and any necessary complainant(s), for the purpose of reviewing the charges and reviewing the procedures applicable in the Conduct Board Hearing.
ii. During the Pre-Conduct Board Meeting, the respondent may choose to resolve the matter immediately by accepting responsibility for the conduct and waiving participation in a Conduct Board Hearing. If the respondent accepts responsibility for their conduct, they will receive a sanction letter within a reasonably prompt timeframe after the conclusion of the meeting. Additionally, if the respondent accepts responsibility at the time of the Pre-Conduct Board Meeting, such acceptance cannot be withdrawn and the respondent will waive the right to a Conduct Board Hearing and will waive the right to appeal the outcome of the case.
iii. If the student chooses not to accept responsibility for the alleged conduct or fails to attend their Pre-Conduct Board Meeting, the Conduct Board will convene as scheduled and a separate notification letter will be sent to the respondent with the details of the Hearing.
C. Student Conduct Board Hearing.
The Director of Community Standards will convene a Conduct Board Hearing, which will proceed in accordance with the following general format:
i. The Hearing Officer will review the rules of decorum for the hearing, including, but not limited to: no interrupting, no attorneys, parents or third parties are permitted to attend the hearing, the parties are not permitted to directly question one another, all statements and questions must directly relate to the incident, no verbal or non-verbal disruptions are permitted;
ii. The respondent will have an opportunity to make a statement as to whether they are responsible for the violation and briefly state their case;
iii. The respondent and complainant may bring Mount Ida College witnesses with relevant, first-hand information pertaining to the incident. Character witnesses are not permitted during the process. Witnesses will be permitted to make a statement to the Conduct Board. The parties will need to inform their Hearing Officer at least 48 hours in advance if they plan to bring a witness to the hearing, including the name, contact information, and general description of the witness’ intended statement. Respondents are solely responsible for notifying witnesses of the date, time, and place of the Conduct Board hearing. Witnesses that do not provide relevant, first-hand information pertaining to the incident will be required to leave the Conduct Board hearing, and the information presented by these witnesses may be disregarded by the Conduct Board. The Hearing Officer has final discretion as to whether a witness meets the requirements of this section. Conduct Boards will continue to be held as scheduled if a witness is unable or fails to appear at the designated date, time, and place.
iv. The Conduct Board may individually question the respondent, complainant(s), and witnesses. The Conduct Board will dismiss the complainant or witness from the room once the Conduct Board has no more questions for the complainant or witness. The complainant and witness will only be present in the hearing for the relevant portion in which they are actively participating;
v. The respondent has the opportunity to make a closing statement;
vi. All students are then asked to leave the hearing and the Conduct Board will privately conduct deliberations. The Conduct Board will review all charges based on a preponderance of the evidence standard, which means that the Board evaluates whether it was “more likely than not” that the conduct occurred. After the Board reaches a decision, the Board chair will communicate the Board’s decision to the Hearing Officer.
ix. The Hearing Officer will send written notice of the findings and sanction(s), if any, to the respondent via the College e-mail system. If applicable, such written notice will also provide information on initiating an appeal. The Hearing Officer may also send notice to a victim if the alleged violations would, if proven, constitute a crime of violence (including destruction/damage/vandalism of property, robbery, burglary, assault offenses, arson, kidnapping).
x. If the respondent does not attend the scheduled Conduct Board Hearing, the hearing will proceed without the respondent’s participation and the Conduct Board will make a determination of responsibility based on the information available and the preponderance of evidence standard. After the Board reaches a decision, the Board chair will communicate the Board’s decision to the Hearing Officer. The Hearing Officer will send written notice of this decision and sanctions, if applicable, to the respondent, via the College email system. Students who do not participate in the Conduct Board Hearing will forfeit their ability to appeal the outcome.
Requests for appeals must be submitted in writing in accordance with the instructions provided in the student’s outcome letter within five (5) business days from notification of outcome. Notification of outcome is defined as the date at which the outcome letter was sent to the student. Appeals will be considered on the basis of the following criteria
- Procedural Error: the failure to follow hearing procedures as described in the Student Handbook.
- New Evidence: the introduction of new evidence that was not known at the time of the hearing. This new evidence would need to change the outcome and sanctions assigned.
Students forfeit their ability to appeal the outcome of a matter if they either fail to attend their Administrative Hearing or Conduct Board Hearing or they take responsibility for their involvement.
Any sanctions imposed as a result of a hearing outcome may, at the discretion of the Vice President for Student Affairs, be deferred pending the appeal outcome. If a student is considered to be a risk to the safety of him/herself, others, or the community, interim restrictions may be placed on the student until the appeal process is completed.
The Director of Community Standards, Dean of Campus Living, and/or the Vice President for Student Affairs will review appeal requests resulting from an Administrative Hearing. Appeals are strictly a paper record review and a request for appeal may be denied for not meeting the necessary criteria. Appeals which are granted will be adjudicated by the Dean of Campus Living or designee.
The Vice President of Student Affairs will review appeal requests resulting from a Student Conduct Board Hearing. Appeals are strictly a paper record review and a request for appeal may be denied for not meeting the necessary criteria. Appeals which are granted will be adjudicated by the Vice President for Student Affairs or designee.
The decisions rendered from adjudicated appeals will be transmitted in writing to the appellant and the original Hearing Officer. Such decisions will be rendered and communicated within a reasonably prompt timeframe from the date of the appeal letter. The adjudicator may:
Uphold, modify, or overturn the original findings of responsibility; and/or
Affirm, elevate, or reduce sanctions imposed.
Circumstances which may warrant suspension or dismissal from the College include, but are not limited to:
- Forgery of College documents;
- Theft of property valuing over $1,000;
- Damage or vandalism of property valuing over $1,000;
- Malicious activation of the fire alarm;
- Multiple incidents involving alcohol violations;
- Procurement of alcohol for persons under the age of 21;
- Operating a motor vehicle under the influence of alcohol or drugs;
- Possession or use of a Schedule A, B, or C drug;
- Two or more incidents involving the possession or use of a Schedule D or E drug;
- Sale or distribution, or the intent to sell or distribute illegal drugs or unauthorized prescription drugs;
- Use or intended use of drugs, alcohol, or other intoxicants to render another person physically or emotionally incapacitated;
- Physical assaults or fighting;
- Possession or use of weapons;
- Discrimination and/or Harassment - please refer to the Non-Discrimination/Harassment Policy for more information;
- Sexual Misconduct - please refer to the Sexual Misconduct Policy for more information;
- Incidents involving multiple charges which, at the discretion of the Director of Community Standards, call into question the ability of the respondent to be a community member; and
- Repeated violations of the College’s Community Standards which, at the discretion of the Director of Community Standards, call into question the ability of the respondent to be a community member.
No Contact Orders (NCO)
A No Contact Order (NCO) restricts contact, interaction, and communication between two or more individuals, either directly or through others (e.g. friends, family members, attorneys, others, etc.). A NCO may also include restrictions regarding an individual’s ability to access certain spaces on campus. When a disciplinary process is initiated (or is going to be initiated), a No Contact Order (NCO) can be put into place at the request of any of the individuals involved in that process or when the College deems that a NCO is necessary. A NCO is not a disciplinary sanction, but rather is an administrative tool used by the College.
When a No Contact Order (NCO) is issued, all individuals involved will receive written notification of the order and will meet with a Student Affairs administrator who will explain the terms of the order and answer any questions. A College administrator will then be assigned to help facilitate the terms of the NCO so that the individuals involved may attend classes and use College facilities as appropriate. The goal is for individuals involved in a NCO to be able continue their academic and social endeavors, to the extent possible, while still avoiding contact during the disciplinary process. At times, a NCO may restrict individuals from accessing certain facilities, residence halls and/or residential areas, or from participating in certain College activities. A NCO may also place hourly restrictions on the use of certain common spaces such as the dining common and the fitness center. Violations of the terms of a NCO may result in more serious Interim Restrictions being put into place, the initiation of a conduct process to address those violations, and/or information regarding that violation being taken into consideration in the any pending disciplinary process.
At the conclusion of the disciplinary process, the NCO may be continued as a sanction to the complaint or when deemed necessary for the well-being of either individual.
When conduct is alleged to have violated the Sexual Misconduct Policy and/or Non-Discrimination/Harassment Policy, a No Contact Order (NCO) may be put into place without the initiation of a disciplinary process. Individuals interested in putting a NCO in place outside of the disciplinary process can contact the Director of Equity Compliance, Sonia Jurado (firstname.lastname@example.org; 617-928-4024) for more information.
Under certain serious circumstances, a student or student organization may be placed on an Interim Suspension prior to the initiation of a disciplinary process and a determination of whether they are responsible for alleged conduct. These Interim Restrictions may be put into place to (1) ensure the physical and emotional health, safety, or well-being of members of the College community; (2) prevent the disruption of, or interference with, the normal operations of the College; and/or (3) when such a restriction is deemed necessary by the College. An Interim Suspension is not a disciplinary action nor does it include any finding of responsibility regarding the alleged conduct. Subsequent to the issuance of an Interim Suspension, a disciplinary process will be initiated to determine if the student is responsible for the alleged conduct which led to the issuance of the Interim Suspension.
Types of Interim Suspensions: When on an Interim Suspension, a student will be restricted from interacting with the Mount Ida community during the resolution of the disciplinary process. During an Interim Suspension, a student is restricted from (1) attending classes and/or accessing to the residence halls and residential areas, (2) accessing to the college campus (including classes) and (3) accessing other college activities or privileges, including off-campus volunteer and internship opportunities. As discussed further below, a student may be moved to a Modified Interim Suspension which would allow a student to be on campus only to attend classes during the resolution of the disciplinary process, but will still be restricted from the residence halls and any college activities. Students on a Modified Interim Suspension will need to check in and out with Mount Ida Campus Police when they are on campus to attend classes. Violations of the terms of an Interim Suspension or Modified Interim Suspension may result in more serious Interim Restrictions being put into place, the initiation of a conduct process to address those violations, and/or information regarding that violation being taken into consideration in the pending disciplinary process.
How Interim Suspensions Are Issued: The determination regarding when to issue an Interim Suspension will be made by the Dean/Director-on-Call (DOC) at the time the College learns of the incident. The student will receive written notice of the restriction at the time it is put into place. Under most circumstances, the Interim Suspension will be issued in person with an explanation of the terms of the restrictions and an opportunity for the student to ask questions. Within three (3) business days after the Interim Suspension is issued, except during break periods or holidays, the student (or student organization) will speak with either the Director for Community Standards or the Director of Equity Compliance regarding the status of the pending disciplinary process associated with the Interim Suspension.
Request for Modification: After meeting with the Director for Community Standards or the Director of Equity Compliance, a student has the option to request a modification of the Interim Suspension. Any request for modification must be submitted in writing within 48 hours of that meeting, on the appropriate form which can be obtained from either Director. In that submission, the student can request to either (1) have the Interim Suspension lifted or (2) have the Interim Suspension modified to allow the student to attend classes. With their submission, the student should submit a brief written explanation regarding why the Interim Suspension should be lifted or modified. The request for modification may include any supporting documentation which the student believes is relevant. Please note that any information submitted in support of a request for modification will be made available to those investigating the underlying disciplinary matter. The request for modification will be decided by the Dean/Director-On-Call who issued the original Interim Suspension within three (3) business days from the receipt of the submission. The request for modification is a paper-based process and will be decided through consideration of the written submission from the student and any information available about the alleged conduct. The student will be notified in writing about the decision on their request for modification. Once the request for modification has been decided, there is no further opportunity to contest the issuance of an Interim Suspension. However, as more information is learned during the course of any investigation, the College reserves the right to modify or remove an Interim Suspension at any time as it deems necessary and/or appropriate.
Notice/Coursework: When a student is place on an Interim Suspension, the Dean for the student’s school and the Registrar will be notified. The Dean or designee will communicate with faculty regarding the Interim Suspension. A student on an Interim Suspension may be able to continue their coursework remotely during this time. A determination regarding whether a student on an Interim Suspension may continue coursework remotely in a particular course will be made at the discretion of that faculty member on a case by case basis, in consideration of whether the nature of the course makes remote work feasible. A student on an Interim Suspension will be directed to a College administrator who will help coordinate the completion of any remote coursework.
Student conduct actions, also known as sanctions, may include but are not limited to 1) meetings with college officials, 2) letters of apology or educational projects, 3) verbal or written warnings, 4) loss of privileges, or 5) the sanctions listed below.
Behavioral Contracts - Students whose behavior suggests rigid guidelines are necessary as a prerequisite for continued residency or student status are placed on a Behavioral Contract with the Dean for Student Success or the Vice President for Student Affairs or designee. The period of time covered by the contract will be defined in writing and is subject to continuation depending on the student’s level of cooperation. Students in violation of the terms of their Behavioral Contract are subject to suspension or dismissal of their student and/or residency status.
Conduct Warning: A formal warning given to the student as a result of a conduct process, which indicates that additional sanctions will be imposed if the student engages in future violations of Community Standards
Conduct Probation: Students whose inappropriate behavior requires reprimand by College officials may be placed on probation. This status indicates the student is given the opportunity to change the inappropriate behavior or attitude with the understanding that no further incidents or violations of College regulations will occur. If further inappropriate behavior or violation of College regulations does occur, the student may be suspended for a period of time or terminated from the College depending on the severity of the incident.
Deferred Suspension: Deferred Suspension is the highest level of college probationary status, which remains in place for a designated period of time, or for the remainder of the student’s tenure at the College. The hearing officer or Conduct Board will determine the length of the sanction and determine if there are particular conditions and/or restrictions attached to the status. Any violation(s) of specified policies, regardless of seriousness, which occurs during the probationary period, will likely result in immediate activation of the suspension or dismissal from the College.
Dismissal: Mount Ida College reserves the right to terminate a student’s academic status in the case of a major violation or where there is egregious, flagrant, or repeated disregard for College regulations. This action is taken primarily when the safety of or disruption to the College community and/or of an individual are concerned or threatened. The Vice President for Student Affairs or a designee will make non-academic dismissal decisions.
Educational Program/Service Project: The student is required to complete a project specifically relevant to the student’s infraction. In addition, the student may be required to provide an educational service/project to other students of the Mount Ida College community. The program or project assigned will be designed to increase the student’s and or the community’s understanding of the policy that was violated.
Fines/Restitution: Monetary fines may be levied to serve as deterrents and sanctions for violations of policies. Fine amounts vary depending upon the severity of the violation. Fines are billed to the student’s account. When damage or destruction of College property is determined, restitution may be required.
Parental Notification: In accordance with a 1998 amendment to the Family Educational Rights and Privacy Act, Mount Ida College may notify parents or guardians of students that have violated any policy of the College governing the use or possession of alcohol or a controlled substance. Students are encouraged to discuss the situation with their parents/guardians prior to College notification.
Removal: Residence Halls: Students temporarily or permanently removed from the residence halls for student conduct reasons are advised of the conditions of their suspension by letter and/or in a conference with the Vice President for Student Affairs or designee. Parents/legal guardians may be notified when such action is taken. Students temporarily or permanently removed from the residence halls may not visit in the residence halls during the suspension period, but may attend classes and may use public facilities such as the library and the bookstore. Students suspended from the residence halls are liable for all fees and charges for the academic year in which they are suspended.
Restricted Contact: Students are restricted from having contact with another student, or accessing a specific location on campus. This restricted contact includes in person contact; contact through electronic communications, which include but are not limited to phone calls, text messages, e-mail, and social media; or contact through a third party.
Revocation of Degree: Mount Ida College reserves the right to rescind a student’s degree previously awarded by the College.
Service Assignment: Students who violate College and residence hall policies may be assigned a service assignment. Service assignments generally relate to the area/department affected by the violation. Hours assigned vary according to the severity of the violation.
Suspension: College: Students who have been suspended from the College are liable for all fees and charges for the semester in which the suspension occurs, are withdrawn from their courses, and may not complete them. Students suspended from the College may not visit the campus for any reason during the suspension period nor may they visit in the residence halls. The Office of Academic Affairs advises instructors of this action.
Suspension from Leadership Positions: Students placed on suspension of leadership may not hold certain student leadership positions, including Resident Assistant, Orientation Ambassador, Associated Student Government, leadership role on a club or organization, or hold any other major student leadership position (as determined by the Vice President of Student Affairs) for the duration of the suspension. Furthermore, in consultation with Athletics, students may be restricted from participation in varsity athletics during this period.
Suspension from Non-Academic Activities: Students may be suspended from non-academic activities including but not limited to participation in varsity athletics, intramurals, and student activities or prohibited from the campus with the exception of assigned class times.
Withholding of Degree: In cases involving students approaching graduation when probation or suspension might otherwise be imposed, Mount Ida College reserves the right to withhold the student’s Mount Ida College degree for a specified period of time. When this occurs, the student may be permitted to remain on campus to complete the requirements for the degree, although its award will be delayed.
Students who do not complete their assigned sanctions may face additional student conduct action, including but not limited to fines, additional sanctions, and/or additional conduct charges, specifically “failure to comply”.
General Notice of Community Standards
These regulations set forth in order to give students general notice of Community Standards. It is not possible to list each and every action for which a student may be disciplined, so a student may face conduct proceedings for unacceptable behavior even if it is not specifically listed. Mount Ida College reserves broad discretion in defining and interpreting its standards. It is expected that all members of the community hold each other accountable and abide by the policies and Community Standards listed in this Handbook.
Prohibited Conduct under Community Standards
For prohibited conduct regarding Discrimination or Harassment, please review the Non-Discrimination/ Harassment Policy.
For prohibited conduct regarding Sexual Misconduct, please review the Sexual Misconduct Policy.
1.0 Acts of Dishonesty
1.1 Furnishing false information or identification to any faculty member, College official, or department, or otherwise misrepresenting oneself as another
1.2 Forgery, alteration, or misuse of any College document, record, or system
1.3 Possession, use, or creation of a forged instrument of identification
2.0 Personal Misconduct
2.1 Violation of local, state, or federal law, statute, or ordinance
2.2 Actions or behavior disrespectful of self or others including Inappropriate communication with a student, College official, law enforcement agent, fire safety officer, medical response personnel, or guest
2.3 Actual or intended theft or unauthorized use, possession, or sale of resources, property or services of the college or of another person, business or government that a student knows or should know to be stolen
2.4 Attempted or actual damage to or destruction of college property or property of others
2.5 Attempted or actual vandalism
2.6 Failure to comply with the request of a College official, law enforcement agent, fire safety officer, or medical response personnel
2.7 Unauthorized or illegal solicitation
2.8 Gambling, wagering, betting or bookmaking
2.9 Improper use of college vehicles
2.10 Improper use of bathrooms
2.11 Behavior disruptive to the community, any conduct that interferes with student learning or the mission of the college
2.13 Behavior that would offend or frighten a reasonable person
2.14 Failure to comply with any published College Policy, rule or expectation
3.0 Personal Identification
3.1 Failure to carry a Mount Ida College issued identification card
3.2 Possession or use of a Mount Ida College issued identification card belonging to another student
3.3 Sharing of a Mount Ida College issued identification card with other community members or guests
4.0 College Keys
4.1 Failure to carry Mount Ida College-issued keys
4.2 Unauthorized possession, duplication, or use of keys which permit access to Mount Ida College facilities
5.0 College Residences
5.1 Exceeding occupancy
5.2 Unauthorized room reassignment
5.3 Unauthorized occupation of a College residence
5.4 Storing athletic equipment in a common area of College residence and/or participating in sports or sport-like activities in College residences
5.5 Unauthorized use of College furniture
5.6 Failure to meet cleanliness standards as outlined in the Student Handbook
5.7 Cooking in assigned rooms, other than with an approved Microfridge rental unit
5.8 Unauthorized entry into a room or space
5.9 Violation of the Mount Ida Noise Policy
6.0 Items Prohibited in the Residence Halls
6.1 Possession or use of Prohibited Items as outlined in the Student Handbook
7.0 Fire Safety
7.1 Accidental activation of a smoke detector or fire alarm resulting from other prohibited conduct
7.2 Malicious activation of the fire alarm
7.3 Careless use of approved items which creates a fire hazard
7.4 Violation of College Decoration policy
7.5 Failure to evacuate during a fire alarm
7.6 Obstruction of doors, ramps, or hallways, corridors, entrances or egresses
7.7 Lighting an open flame
7.8 Propping of or in appropriate use of fire exits and/or fire escapes
7.10 Tampering with fire safety equipment
8.1 Smoking in an unapproved location as defined by the College Smoking policy outlined in the Student Handbook
9.1 The actual or intended possession, procurement, or use of alcohol by a person under the age of 21
9.2 Possession or use of alcohol in a room which does not meet guidelines for an approved location regardless of age
9.3 Possession or use of alcohol anywhere on college property, except for legal use at college events, operations, programs, premises or facilities sanctioned by the college
9.4 Possession of alcohol above the following limits (measured by maximum volume of the container): twenty-four (24) twelve-ounce cans or bottles of beer or wine coolers; OR two (2) 750 milliliter bottles of wine; OR one (1) 750 milliliter of less than 100 proof distilled spirits
9.5 The actual or intended procurement or distribution of alcohol for persons under the age of 21
9.6 Possession of Empty Alcohol Containers
9.7 Public intoxication
9.8 Acute Intoxication
9.9 Operating a motor vehicle under the influence of alcohol
9.10 Possession of a keg, pony keg, beer ball, punch bowl, gelatin shots, or some other common source of alcohol
9.11 Use or the intended use of alcoholic beverages to render another person physically or emotionally incapacitated
9.12 Ordering or receiving a commercial delivery of alcohol
9.13 Possession or use of a drinking game, ice luge, drinking funnel, beer tap or other device that promotes or encourages abusive drinking or is used in a way that promotes or encourages abusive drinking
10.1 The actual or intended purchase, possession or use of any illegal drugs, narcotics, controlled substances, or prescription drugs without a prescription
10.2 Misuse of over-the-counter drugs or other intoxicants
10.3 Possession or use of drugs based on evidence of use as defined by the College’s drug policy
10.4 Possession or use of drug paraphernalia
10.5 Operating a motor vehicle under the influence of drugs or other intoxicants on campus
10.6 The actual or intended sale, distribution, cultivation, manufacture of illegal drugs, narcotics, controlled substances or prescription drugs
10.7 Use or the intended use of drugs to render another person physically or emotionally incapacitated
11.1 Failure to abide by Guest Policy as outlined in the Student Handbook
11.2 Any conduct by a guest of a student that violates college policies including Student Handbook and documented student expectations
12.0 Threats to Student Safety
12.1 Behavior which is threatening, intimidating, or harassing towards others
12.2 Inciting, encouraging, aiding, abetting, or exacerbating acts of violence or other disorderly conduct
12.3 Physical assault
12.4 Verbal assault
12.5 Fighting (Physical and/or verbal)
12.8 Possession or use of weapons
12.9 Possession or use of projectiles or devices intended to launch projectiles
12.10 Possession or use of fireworks
12.11 Threat to self and/or others
12.12 Lack of regard for personal and community safety
12.13 Possession of a hover-board, self-propelled scooter, or similar device with a motor and/or batteries
12.14 Endangering the health or safety of oneself or another
13.0 Threats to Public Health
13.1 Public urination or defecation and/or discharge of bodily fluids
13.2 Creating a public health hazard
13.3 Possession or use of flammable, caustic, poisonous, and/or toxic chemical
14.0 Parking and Motor Vehicles
14.1 Failure to have proper parking pass displayed on vehicle
14.2 Failure to abide by Mount Ida College parking regulations
14.3 Driving on the incorrect side of the road
14.4 Failure to obey local traffic laws
Please see the Non-Discrimination/Policy for definitions of the behaviors and protected categories listed below.
15.1 Harassment based on race, color, national origin/ethnicity, sex (which includes pregnancy), sexual orientation, gender identity/expressions, including transgender identity, religion, disability, age, genetics, active military or veterans status and any other protected category as defined in the Non-Discrimination/Harassment Policy.
15.2 Discrimination based on race, color, national origin/ethnicity, sex (which includes pregnancy), sexual orientation, gender identity/expressions, including transgender identity, religion, disability, age, genetics, active military or veterans status and any other protected category as defined in the Non-Discrimination/Harassment Policy.
16.0 Sexual Misconduct
Please see the Sexual Misconduct Policy for the definitions of the behaviors and categories list below.
16.1 Sex and/or Gender Based Discrimination
16.2 Sexual or Sex and/or Gender Based Harassment
16.3 Sexual Assault: Non-Consensual Sexual Contact
16.4 Sexual Assault: Forced Sexual Contact
16.5 Sexual Assault: Non-Consensual Sexual Intercourse
16.6 Sexual Assault: Forced Sexual Intercourse
16.7 Sexual Exploitation: Photographing or Recording Sexual Activity/Sharing Photographs or Recordings of Sexual Activity
16.8 Sexual Exploitation: Voyeurism
16.9 Sexual Exploitation: Indecent Exposure
16.10 Sexual Exploitation: Non-specific
16.12 Relationship Violence (Dating/Domestic)
17.0 Animals on Campus
17.1 Possession of an unapproved animal in the residence halls, other than a fish in a ten-gallon or smaller aquarium
17.2 Possession of an unleashed and/or unsupervised animal on College premises
17.3 Animal abuse or neglect
18.0 Failure to comply with student conduct procedures
18.1 Attempted or actual abuse or manipulation of the student conduct system
18.2 Failure to complete sanctions set forth as a result of a student conduct hearing
18.3 Efforts to intimidate a witness or attempts to influence the testimony of a witness
18.4 Efforts to intimidate a conduct board member or attempts to influence the decision of a conduct board member
18.5 Failure to abide by restrictions imposed by Mount Ida College as a result of pending or resolved conduct matters
19.0 Failure to abide by the Campus Network Use Policy
19.1 Creating, accessing, transmitting, or publishing offensive, obscene, indecent, threatening, or harassing images, data, or other material
19.2 Communication which is prohibited by law
19.3 Violation of copyright laws through use of the campus network
19.4 Tampering with the physical network
19.5 Attempts to change or actual changes made to IP address on campus network machines
19.6 Attempted or actual intercepting of e-mails or file transfers through the campus network
19.7 Use of log-in credentials other than one’s own
19.8 Attempted or actual use of e-mail other than one’s own
19.9 Violation of the privacy of another student through the campus network
19.10 Use of unauthorized routing units, including wireless routers
19.11 Moving and/or manipulating surveillance equipment
20.0 Failure to abide by the College’s Student Shuttle policy
20.1 Failure to present student ID to the driver
20.2 Failure of a guest to present guest pass and/or government issued picture ID to the driver
Mount Ida College is committed to providing students with disabilities access to the programs, services, and activities of the College as required by Section 504 of the Rehabilitation Act (1973), and the Americans with Disabilities Act As Amended (2008). Please refer to the Office of Accessibility Services for more information. http://www.mountida.edu/campus-life/accessibility-services/
Students are subject to all applicable local, state and federal laws regarding alcohol and other drugs, and are not exempt from enforcement of these laws by virtue of their status as students or their presence on College property. This policy is not intended to be, and is not, a comprehensive statement of applicable laws. Concerned individuals should consult state or federal prosecutors or their own attorneys for legal advice or clarification of legal matters.
Only students who are at least 21 years old are allowed to use alcoholic beverages and only in the residence hall rooms where all occupants are 21 years of age or older.
Students younger than 21 are not allowed to possess, consume, or be under the influence of alcoholic beverages anytime or anywhere in the Commonwealth of Massachusetts. Massachusetts law forbids the serving of alcoholic beverages to persons younger than 21. Disregard of Commonwealth law or campus regulations will result in student conduct action as outlined in the College alcohol policy. Additionally, Mount Ida College regards being in the presence of alcohol or alcoholic beverage containers, full or empty, as a violation of College policy and those students found to be in violation will be subject to full student conduct action.
Students who live on campus who are 21 years old or over may possess and consume alcohol in the privacy of their rooms providing all guidelines governing guests, alcohol policy, noise, and appropriate behavior is followed.
All residents assigned to a residential room must be 21 years of age or older in order for anyone in the room to be in possession of alcohol, or to be consuming alcohol. Students under the age of 21 who may have visitor(s) 21 years of age or older are not permitted to have alcohol in their room based on their age. Students 21 years of age or older are not permitted to have alcohol in their room with underage guests present.
Visible alcohol or alcohol containers are not permitted if any visitor or guest is under the age of 21. Students under 21 found in possession, consumption or in the presence of alcohol or alcohol containers will be subject to student conduct action and sanctions; additionally students 21 years of age or older will be subject to student conduct action and sanctions for if the guidelines above are not followed.
Alcoholic beverages or alcohol containers are prohibited in public areas including hallways, bathrooms and lounges, outside areas, athletic fields, or other campus buildings unless specifically authorized by the Vice President for Student Affairs. Students found in possession of, consuming, or in the presence of alcohol or alcohol containers in those areas, regardless of age, will be subject to student conduct action.
The College’s approach to setting limits on alcohol is based on personal consumption and on what is a reasonable quantity of alcohol for students to purchase and possess. Any student who is 21 and within the guidelines list above may have in his/her possession no more than the following amounts of alcohol at any time:
- Twenty-four (24) cans or bottles of beer or wine coolers OR
- Two (2) 750 milliliter bottles of wine OR
- One (1) 750 milliliter bottle of distilled spirits.*
*Distilled spirits of 100 proof or above are not permitted on the Mount Ida campus. Additionally, quantity present will be measured by maximum volume of the container - not the current content.
Having more than the aforementioned limits at any time will result in confiscation of the alcohol and immediate student conduct action. The College reserves the right to confiscate all of the alcohol in question if deemed necessary. Confiscated alcohol is disposed of and will not be returned.
The use of common source containers of alcohol is prohibited. This includes kegs, beer balls and beer machines, home brewing equipment, punchbowls, and trashcans, whether full or empty, tapped or untapped. Common source containers will be confiscated and will not be returned.
Drinking games and related paraphernalia are not allowed at the College. Drinking games paraphernalia include and is not limited to funnels, ice luges, and tables for the use of games like beer pong and flip-cup.
Students found driving under the influence of alcohol will have their driving privileges revoked indefinitely.
Students are prohibited from storing empty alcohol containers in College Residence Hall rooms. Students who are permitted to possess alcohol as outlined above are required to properly dispose of alcohol containers within twenty four hours of consumption. Any use of empty alcohol containers, including but not limited to bottles, cans, tins, and empty boxes as decorations in rooms is prohibited regardless of the age of the rooms’ residents. Empty containers found during room inspections will be disposed of by the residence life staff, and all room occupants will be held responsible for any violations found.
Carrying open containers of alcoholic beverages or consuming them in any public area of the campus, including campus grounds, restricted residential areas, athletic fields, academic buildings, and the dining hall, is prohibited and subject to student conduct action unless an official exemption to the College Alcohol Policy has been granted by the Vice President of Student Affairs. The College reserves the right to inspect squeeze bottles, cups, bottles, or similar containers. Students may not consume alcohol in any common area, regardless of their age. This includes and is not limited to lounges, hallways, bathrooms, and laundry rooms.
Drunkenness and behavior that encourages or contributes to the intoxication of another student will not be tolerated and will be subject to student conduct action. Behavioral symptoms frequently associated with intoxication will be considered in determining intoxication. These symptoms may include, but are not limited to, the following: impaired motor skill coordination, difficulty communicating, vomiting, glazed/red eyes, the smell of alcohol on one’s breath, verbal and/or physical aggressiveness, destructive and/or disruptive behavior, and engaging in any behavior which may endanger oneself or others. The Newton Police upon the request of College officials may place students who become disruptive or belligerent while intoxicated in protective custody. Acute intoxication is responsible for over 50 deaths of college students every year. Students who demonstrate behavior consistent with acute intoxication will be taken by ambulance to the hospital.
If a student refuses transportation, College officials may contact and apprise the student’s parents or guardians of the situation and the student may be removed from campus.
The possession and/or use of drugs deemed illegal in the Commonwealth of Massachusetts and/or by the Federal Government, including unauthorized possession of prescription drugs is strictly prohibited on campus or at College sponsored events. Evidence of use of marijuana, identified by the presence of residue, by detection of the odor of marijuana by two staff members, by the presence of drug paraphernalia, or by the indication of attempt to prevent odor and/or smoke to emanate from a room is considered a violation of the Mount Ida College Drug Policy. Students may be held accountable for this policy in instances of odor, even if the use of the drug took place off campus. Being in the presence of illegal drug is also prohibited and subject to student conduct action.
The distribution of illegal drugs, including unauthorized distribution of prescription drugs, is strictly prohibited.
As required by federal law, students are required to notify the College’s Director of Financial Aid, or designee, within five (5) days of being convicted of violating a criminal drug statute.
The use of drugs to render another person physically and/or emotionally incapacitated is strictly prohibited.
The possession, use, sale, or distribution of drug paraphernalia is strictly prohibited. Drug paraphernalia is defined as any equipment, product or material that is modified for making, using or concealing illegal drugs such as, but not limited to, bongs hookahs, as well as electronic smoking devices manufactured for the delivery of marijuana.
General Laws of Massachusetts
Class A: Heroin, and other opiates and derivatives
Class B: Cocaine, Amphetamines, Barbiturates, MDMA, Quaaludes, LSD
Class C: THC, Mescaline, Peyote, Valium
Class D: marijuana, Phenobarbital, butyl nitrite
Class E: certain mixtures of codeine, morphine or opium; other prescriptions not named elsewhere
Manufacturing, Distributing, Dispensing or Possessing of Controlled Substances
Massachusetts General Laws-Chapter 94C, Section 31, 32, 32A, 32B, 32C, and 32D
Mount Ida College is committed to providing students, faculty and staff with disabilities equal access to the College’s programs, services, and activities. Animals are generally not permitted on the College campus or in residential housing. Under certain circumstances, approved Service Animals or Emotional Support Animals (ESA) may be permitted on campus as a reasonable accommodation for a student or employee with disabilities. Some animals may also be on campus as part of approved educational programs affiliated with the College. Animals that are solely pets and kept for companionship are not permitted on the Mount Ida campus.
Students who are seeking to bring a Service Animal or Emotional Support Animal (ESA) to campus should first refer to the Service Animal & Emotional Support Animal Accommodation Policy. Students seeking to bring a Service Animal or Emotional Support Animal on campus must first contact the Office of Accessibility Services located in Hallden Hall (email@example.com, 617-928-4648. The Director of Accessibility Services will make a determination on a case by case basis regarding whether to approve the Service Animal or ESA, after considering the needs of the student as well as the impact of the animal on the campus community. Animals should not be brought on campus until written approval has been received from the College.
Assault of any kind will not be tolerated. Physical assault is defined as an intentional attempt to and/or unjustified physical contact with a person, however slight, without his or her consent that entails some injury, harmful, or offensive touching. To be effective, consent must be an informed, deliberate and voluntary decision to engage in mutually acceptable activity. Consent cannot be obtained by the use of force, threats, intimidation, abuse of power/authority, coercion or duress. Verbal assault is defined as verbal abuse, threats, intimidation, harassment, bullying, coercion or conduct which threatens or endangers the health or safety of oneself or another person, or any action that may subject oneself or another person to emotional injury.
The College is pleased to be able to bring Internet access to the Mount Ida community because we believe it offers vast diverse and unique resources. Our goal in providing this service is to promote educational excellence among the members of the College community by facilitating resource sharing, innovation, communication, and collaborative work between and among its constituency.
The smooth operation of the network on campus relies upon proper conduct of all its users, who must adhere to strict policies, procedures and guidelines as may be in effect from time to time. In general, these require efficient, ethical and legal utilization of the network and its resources. If a Mount Ida College user violates any of these policies, procedures, and guidelines, his or her account is subject to immediate termination and future access could possibly be denied. By receiving and using a network user name and password to access Mount Ida College’s campus network, students acknowledge and agree to terms and conditions set forth herein below:
- Students are responsible for their actions regarding the use of the Mount Ida College campus network, including use of e-mail and the Internet.
- Students will comply with the Mount Ida College campus network guidelines, policies, and procedures as may be in effect from time to time.
- Students will not create, access, transmit or publish any offensive, obscene, indecent, threatening or harassing images, data or other material.
- Students understand that all communications in violation of any or all federal, state or local ordinances are strictly prohibited.
- Students will not violate copyright laws, including but not limited to copying and/or redistributing another’s copyrighted work and students will not use another person’s work without correctly acknowledging him or her. Using peer-to-peer applications or torrent clients to share or download copyrighted materials is a violation of the campus network use policy. Users may not use computer-based applications to violate copyright laws or infringe on the copyrights of materials.
- Students will not participate in:
- Tampering with the physical network (wires, hubs, etc.).
- Defining and/or changing any network or base settings on any PC, Network Device (Wi-Fi beacons), Copiers / Printers, or other Mount Ida owned technology asset.
- Intercepting or attempting to intercept e-mail and file transfers.
- Originating or attempting to originate e-mail from someone else and attempting to log on to machines without an account.
- The development or distribution of SPAM / Phishing emails, Bulk-Mail, or other commercial advertisement or the promotion of products or services.
- The distribution of electronic communication (via email or other method) containing electronic links with the intent to collect information or distribute malicious code (malware) or related tactics.
- Students will not violate the privacy of others.
- Students will not participate in any acts of vandalism which are defined as including any malicious attempt to harm or destroy the hardware, software or the data of any other user on the network, on the Internet as a whole, or at any of the agencies or other computer networks that are affiliated with or connected to Mount Ida College’s network, this includes, but is not limited to, the uploading and/or creation of computer viruses, distribution of chain mail, and unsolicited advertising.
- Students understand that “open” labs are for the use of all students in support of their curriculum course content and that “restricted” labs are for use by the students with curricular needs specific to their discipline. Student will respect this difference and know that individuals may check with student computer lab consultants for listings of open and restricted labs.
- Wireless routers are not allowed on campus.
Students must be aware that the College has access to all information transmitted over the network or stored on College owned computers. Students must be aware that the College reserves the right to monitor the systems and that people operating the same will have access to all e-mail and that without limitation, messages relating or in support of illegal or prohibited activities may be reported to the proper authorities.
Students must be aware that information that the student transmits on the Internet may not be secure and that students are advised not to submit personal details (such as addresses and phone numbers) or other information that could potentially be misused.
The Mount Ida College campus network exists to support education and research consistent with the mission and goals of the College, and its use is a privilege and not a right. The College reserves the right, at any time, (a) to prioritize use and access to the system, (b) to reject or remove materials that are outdated, erroneous or misleading, illegal, unethical, or detrimental to the missions and operations of the College, (c) to cancel the privilege of use by any one or more persons, and/or (d) to stop providing the network services.
Mount Ida College makes no warranties of any kind, neither expressed nor implied, for the services it is providing. The College will not be responsible for any damages suffered as a result of use of the services. This includes (but is not limited to) any loss of data which results from delays, non-deliveries, mis-deliveries, or service interruptions caused by either user negligence or the errors and/or omissions of others. Any and all use of any of the information obtained from the Internet or via the campus network is at the user’s own risk.
The College specifically denies any responsibility for the accuracy and/or quality of any information obtained through its Internet services. Users indemnify and hold harmless the College, its Trustees, agents and employees, from and against any claim, lawsuit, cause of action, damage judgment, or administrative complaint arising out of the use of the College’s hardware, software, and network facilities and services under this policy.
The absence of active participation in misconduct is often an insufficient response to violations of the Community Standards. Individual students and student groups/organizations are expected to take an active role in disengaging themselves from all acts of misconduct, and are expected to report serious acts of misconduct to appropriate authorities. Failure to report serious acts of misconduct or disengage from misconduct may be considered an act of complicity, and may result in similar charges for the student or student group/organization as the student(s) who actively engaged in the prohibited conduct. Complicity is an act taken with the purpose of aiding or encouraging prohibited conduct by another person, and may be deemed equally responsible.
For the comfort of all, every effort is taken to ensure that residential facilities are kept in the best condition possible. Whenever maintenance issues are reported, the College attempts to repair or replace those items as quickly as possible. Should it be determined that damages were of a malicious and/or unreasonable nature, the Office of Residence Life and the Mount Ida College Police Department will investigate and make every effort to hold accountable those responsible for the destruction. Students found responsible for vandalism will face removal from the residence halls as well as fines ranging from $500-$1500, in additional to repairs and other associated costs.
Please click here to review the Non-Discrimination/Harassment Policy.
Fundraising by Student Organizations
With the written approval of the Assistant Dean for Engagement and Leadership and the Advancement Office, groups of students may fundraise on campus. Fundraising events are defined as events which organizations receive monies (either directly or indirectly) in exchange for merchandise, entertainment or a chance at winning a prize.
The Executive Director of Athletics approves all athletic team fundraising efforts based on a strategic policy and plan. No student athletes are permitted to fundraise for their individual team without permission of the Executive Director of Athletics. Student athletes who have ideas for fundraisers are welcome to present this information to their individual coach or the Executive Director of Athletics for consideration.
If a group wishes to fundraise for an off-campus charity or organization, this charity or organization must first be approved by the Assistant Dean for Engagement and Leadership and the Advancement Office prior to any fundraising events or direct solicitations. Any direct solicitations (donations) by student organizations at open events on campus must be approved by Assistant Dean for Engagement and Leadership and registered with the Advancement Office.
Raising funds may be permitted providing:
1. The project is consistent with the purpose of the organization and the mission of the College.
2. The net proceeds are used for the stated purposes of the organization.
3. The net proceeds are used for purposes related to the educational mission of the College.
4. The net proceeds are donated to a charitable and/or nonprofit organization that has been approved prior by the Assistant Dean for Engagement and Leadership and the Advancement Office.
If a fundraising project has not been approved in advance, sanctions may be taken in the form of revoking fundraising privileges and/or assessing as a fine all or a portion of the funds raised. Any organization using the campus to raise funds must keep adequate records showing the means by which the funds were raised, the uses for which the funds have been or will be spent, and the amount, thereof. These records must be kept current and shared with the Development Office upon completion of the fundraising activity.
Fundraising by Individual Students
No individuals not associated with a student organization may raise funds on-campus, unless special permission is granted by the Assistant Dean for Engagement and Leadership and the Advancement Office.
- No door-to-door solicitation.
- No use of e-mail, social media or campus mailboxes to raise funds.
- No use of campus telephones for business purposes.
- All posters, literature or advertisements must be approved by the Assistant Dean for Engagement and Leadership.
- Students must never provide Mount Ida student directories to any person or company.
- Individuals may not sponsor or host sales representatives from commercial enterprises anywhere on campus.
Fire safety is taken very seriously at Mount Ida College, and all residents are expected to cooperate in keeping the residences as safe as possible. For this reason, the following activities are forbidden, and those engaging in them should expect serious consequences:
- setting fires of any kind for any reason;
- tampering with any fire safety equipment, including fire extinguishers, fire alarm boxes, smoke detectors, and sprinkler heads (such as hanging objects from sprinkler heads, and so forth);
- malicious activation of a fire alarm;
- propping open fire doors for any purpose other than emergency evacuation;
- use of roofs and fire escapes for any purpose other than for escape from a fire or threat of a fire;
- accidental activation of a smoke detector or fire alarm resulting from hall sports, water fights, and so on;
- lighting open flames, and the possession of candles or incense in the residences;
- using space heaters or other types of heating coils.
- careless use of approved items/appliances that creates a fire hazard.
Activating a fire alarm system without proper cause endangers the safety of all residents, as well as the security of the greater community and the fire department. A false alarm is not a prank; it is a criminal offense that endangers the safety of others.
A student who, without reasonable cause, activates a fire alarm system or tampers with fire safety equipment, should expect to be fined and/or punitively sanctioned, expelled from the residential system, and referred to the student conduct system for further action (possibly including imposition of fines and suspension from the College); these cases may also be referred for criminal prosecution. Students are also subject to being charged for all costs incurred as a result of tampering with any life safety equipment, including charges for the services of fire department and associated agencies and vendors (fire alarm company).
Mount Ida College students must abide by federal and state laws and College policies prohibiting illegal gambling. Prohibited activity includes, but is not limited to:
- Betting on, wagering, or selling pools on any athletic event;
- Possessing on one’s person or premises (e.g. room, car, etc.) any card, book, or other device for registering bets;
- Knowingly permitting the use of one’s premises, telephone line or computer network for illegal gambling;
- Playing cards for money; and
- Unauthorized raffles
Engaging in any commercial activity, e.g., soliciting money, running a business or raffles, etc., is prohibited unless permission has been obtained from the Vice President for Student Affairs. Gambling and other games of chance are not permitted in the residence halls or on the College campus. All students found to be involved in such activities will be subject to conduct sanctions and/or fines.
Hazing is a crime under Massachusetts’ law and will not be tolerated by Mount Ida College. Hazing is defined as any conduct or method of initiation into any student organization, which endangers the physical or mental health of a student, or any other person. If any organization is found to have engaged in hazing, the relationship between the College and the organization may be severed. In accordance with Massachusetts General Laws, Sections 17 through 19 of Chapter 269, the following apply:
17. Hazing, organizing or participating, hazing defined
Whoever is a principal organizer or participant in the crime of hazing, as defined herein, shall be punished by a fine of not more than three thousand dollars or by imprisonment in a house of correction for not more than one year, or both such fine and imprisonment. The term “hazing,” as used in this section and in section eighteen and nineteen, shall mean any conduct or method or initiation into any student organization, whether on public or private property, which willfully or recklessly endangers the physical or mental health of any student or other person.
Such conduct shall include whipping, beating, branding, forced calisthenics, exposure to the weather, forced consumption of any food, liquor, beverage, drug or person, or which subjects such student or other person to extreme mental stress, including extended deprivation of sleep or rest or extended isolation.
Notwithstanding any other provisions of this section to the contrary, consent shall not be available, as a defense to any prosecution under this section. Added St. 1985, 536. Amended By St. 1987, c. 665.
18. Failure to report hazing
Whoever knows that another person is the victim of hazing as defined in Section seventeen and is at the scene of such crime shall, to the extent that such crime, to an appropriate law enforcement official as soon as reasonably practicable.
Whoever fails to report such crime shall be punishable by a fine of not more than one thousand dollars. Added by St. 1985, c. 536. Amended by St. 1987, c. 665.
19. Hazing Statutes; issuance of copies to student groups
Each institution of secondary education, and each public and private institution of post-secondary education shall issue to every student group, student team or student organization which is part of such institution or is recognized by such institution or permitted by the institution to use its name or facilities or is known by the institution to exist as an unaffiliated student group, student team, or student organization, a copy of this section and sections seventeen and eighteen; provided, however, that an institution’s compliance with this section’s requirements that an institution issue copies of the sections seventeen and eighteen to unaffiliated student group, teams, or organizations shall not constitute evidence of the institution’s recognition or endorsement of said unaffiliated student groups, teams, or organizations.
Each such group, team or organization shall distribute a copy of this section and sections seventeen and eighteen to each of its members, plebes, pledges or applicants for membership. It shall be the duty of each such group, team, or organization, acting through its designated officer, to deliver annually, to the institution an attested acknowledgment stating that such group, team or organization has received a copy of this section and said sections seventeen and eighteen, that each of its members, plebes, pledges, or applicants has received a copy of sections seventeen and eighteen, and that such group, team or organization understands and agrees to comply with the provisions of this section and sections seventeen and eighteen.
Each institution of secondary education and each public or private institution of post secondary shall, at least annually, before or at the start of enrollment, deliver to each person who enrolls as a full-time student in such institution a copy of this section and sections seventeen and eighteen. Each institution of secondary education and each public or private institution of post secondary shall, at least annually, file a report with the Regents of Higher Education [Board of Higher Education] and in the case of secondary institutions, the Board of Education, certifying that such institution has complied with its responsibility to inform student groups, teams, or organizations and to notify each full-time student enrolled by it of the provisions of this section and sections seventeen and eighteen and also certifying that said institution has adopted a disciplinary policy with regard to the organizers and participants of hazing, and that such policy has been set forth with appropriate emphasis in the student handbook or similar means of communicating the institution’s policies to its students. The Board of Regents [Board of Higher Education] and, in the case of secondary institutions, the board of education shall promulgate regulations governing the content and frequency of such reports, and shall forthwith report to the attorney general any such institution which fails to make such report. Added by St. 1985, c.536. Amended by St. 1987, c.665.
The Mount Ida College Center for Wellness Services provides information to the members of the Mount Ida Community on Acquired Immune Deficiency Syndrome (AIDS). Information is provided through speakers, publications and individual counseling. As an educational institution, Mount Ida will concentrate its efforts on the distribution of accurate information and on educational programming. Education is currently considered by public health experts to be the best method of preventing the spread of AIDS.
Mount Ida College prohibits discrimination against students with AIDS or HIV. Therefore, persons with AIDS or HIV will be treated medically and granted the privilege of enrollment, just as is the case of any student with a life-threatening illness that cannot be transmitted through casual contact.
Since persons with AIDS or HIV may be perfectly able to maintain academic work, a diagnosis of AIDS or HIV need not indicate a decision to leave the College. Mount Ida College and its appropriate offices will advise, counsel and support students with AIDS or HIV wishing to remain enrolled at Mount Ida College. Individual students are provided privacy and confidentiality consistent with standard practices of the Center for Wellness Services. In addition, the College has formulated the following policies:
No effort will be made to identify persons with AIDS, HIV or who test zsero-positive for Human Immune Deficiency (HIV) virus antibody prior to the admission decision.
Since the HIV virus is not transmitted through casual contact, there is no reason to exclude students with AIDS, HIV or who test sero-positive. However, symptomatic students may require special housing arrangements for their own protection. The Director of Wellness Services and the Dean for Campus Living in consultation with the student will make this determination.
Since casual contact does not place others at risk, no special arrangements will be made in classrooms unless the Director of Wellness Services determines medical, behavioral or social reasons exist to honor a request for adaptation of the educational environment.
General Campus Activity
There is no justification for restricting the access of students with AIDS, HIV or zero-positivity to any general campus activity. This would include activities at the dining hall, athletic center, and other recreational facilities.
Specific treatment, counseling and administrative protocols are the responsibility of the Director of Wellness Services. The Director may seek professional consultation as deemed appropriate and will be guided by information available from the Centers for Disease Control, the American College Health Association, the Massachusetts Department of Public Health and the Governor’s AIDS Action Committee. In implementing protocols, the staff at the Center for Wellness Services may consult with College Deans and employment supervisors as provided for in College policies cited above.
Hover boards, self-propelled scooters, and similar devices with motors and/or batteries are prohibited from campus and College-Sponsored Housing. This includes the operation and storage of such devices. For this reason, if such device is discovered on campus or within College-Sponsored Housing, the students involved will be subject to student conduct action.
Mount Ida College staff and faculty must notify the Mount Ida College Police Department if they have knowledge that a resident student has been missing for more than 24 hours during the academic semester. If you are concerned about the whereabouts of another student, please report your concern to a Mount Ida College staff or faculty member, or report your concern directly to the Mount Ida College Police Department. If the Mount Ida College Police Department determines that a resident student for whom a missing person report has been filed has been missing for more than 24 hours, then within the next 24 hours they must:
- Notify the individual identified by the student to be contacted in this circumstance*;
- If the student is under 18 years old, notify a parent or guardian; and
- Notify appropriate law enforcement officials.
To help prevent unnecessary investigations and worry, please notify a friend, family member or residence life staff member if you anticipate being away from campus for more than 24 hours.
* Students are asked during Check-in to identify an emergency contact. Should you need to update emergency contact information during the semester, please do so at the Student Services Window in Holbrook Hall.
Parking and Motor Vehicle regulations are regulated and enforced by the Mount Ida College Police Department. The Department is located in the building next to the Library. First Year residential students are not permitted to have a vehicle on campus. Current parking sticker fees and fines are posted via the Mount Ida College Police Department website.
The College strictly prohibits romantic and/or sexual relationships between College employees (staff and faculty) and students.
The Mount Ida College One Card is the official identification card of Mount Ida College. The card is issued to all members of the College community who attend classes in person on the campus or who are members of the Mount Ida College faculty and staff. Online learners are not issued a One Card.
The Card must be carried at all times and may not be used by anyone other than the student named on the card; it remains the property of the College and must be surrendered to the College upon demand.
When necessary, students may be required to identify themselves and to show their One Card at the request of a College official (this includes, but is not limited to, access to residences, dining and vending locations and College events; admission to exams; and use of the library). Failure to produce the card to a member of the staff (including Resident Assistants) or faculty when requested is cause for student conduct action.
Alteration or use of the One Card for any unauthorized purpose will result in confiscation, financial penalty, and/or student conduct action. Requests for correcting or changing names must be placed through the Student Services Window in Holbrook Hall. Name changes must be supported by legal documentation or a notarized letter requesting the change.
Replacement cards are issued at the One Card Office in Holbrook Hall for a replacement fee of $25 per card.
All signs posted by community groups, clubs and sponsoring organizations must have the authorization of the College. Only signs advertising college events, activities and resources or local events and resources available to our students should be posted. Commercial postings are not allowed. Posting is prohibited on the walls, woodwork and paneling in Shaw Hall and on any access doors. Posters must include the title, date, time and location of the event and contact information for the sponsoring individual/organization. With the exception of critical notifications from the College, postings are only allowed on bulletin boards and other designated areas and may not cover any glass on doors. Additionally, the use of glue or permanent tape is strictly prohibited. All student organization postings must be approved for posting by the Mustang Involvement Center and all other postings must be approved by the Vice President for Student Affairs. Any unauthorized postings will be removed.
In an effort to protect the Mount Ida College Community from threats to public health, the following actions are strictly prohibited and will result in immediate judicial action within the student conduct system:
- Public urination or defecation
- Discharge of bodily fluids in public
- Creating a public health hazard
- Possession or use of flammable, caustic, poisonous, and/or toxic chemical
If a student has a medical accommodation that requires their disposal or discharge of bodily fluids, they must receive proper accommodations with the Director of Accessibility Services. The Director will coordinate resources for the student along with the Center for Wellness Services and the Office of Facilities Management. Students with such accommodations who fail to meet the requirements and expectations will face student conduct action.
Retaliation is an adverse or negative action taken against an individual for reporting concerns about any College policy or violations of the Student Handbook, participating in a disciplinary process or otherwise exercising their rights under any College policy. A retaliatory adverse action can include (but is not limited to):
• Threats or verbal abuse
• Different treatment
Retaliation against anyone who files a complaint under any College policy and/or who cooperates in any investigation or disciplinary process is strictly prohibited. Any person - student, staff, or faculty - who retaliates against an individual for reporting misconduct and/or for participating in an investigation is subject to disciplinary action up to and including dismissal from the College or termination. The College has the discretion to address issues of retaliation through any student conduct process or human resources.
Please click here to view the Sexual Misconduct Policy.
The Mount Ida College Shuttle Bus provides transportation from the Mount Ida College campus to local MBTA stations and on special schedules to shopping areas nearby. The schedule fluctuates throughout the year based on whether or not the College is in session, and the day of the week. For the most up-to-date schedule, go to this link in MiWeb or download the iRide App, which can be found here so you can track the shuttle bus on your smart phone.
Drivers are on specific schedules, therefore, they are unable to wait additional time for passengers or to make drop-offs or pickups anywhere other than at scheduled stops.
Riders must present a Mount Ida College ID, and guests must be accompanied by their host, who must present their Mount Ida College ID. Guests and hosts will be dropped off at the Mount Ida College Police Department in order for guests to obtain proper guest documentation issued to them per the Mount Ida College Guest Policy.
All riders are expected to act in a manner that keeps the health and safety of all bus riders paramount. The driver has the right to stop the bus and refuse to proceed if an incident should occur, or s/he can remove any offender(s) from the bus with valid cause. Additionally, courtesy is essential, and students who are displaying discourteous actions including inappropriate language, eating food, smoking and drinking will lose the privilege of using the shuttle as well as face student conduct action.
The use of tobacco, smoking and smokeless devices and products as more fully described below is prohibited in all buildings and vehicles owned or leased by Mount Ida College regardless if on or off campus including all outdoor athletic facilities. All owned and leased property includes real estate, land, buildings, facilities, and green space that the College has a legal title of ownership, a contract to use, a lease to occupy, or a right to exercise control over in order to conduct College business, including all College-owned/leased vehicles. (Rented facilities off campus used for special events will abide by the policies and procedures set by the vendor.)
Use of tobacco, smoking and smokeless devices is also prohibited within a 25 foot radius of all buildings. Cigarettes must be disposed of properly and safety, i.e. in receptacles. It is expected that those who are choosing to partake in these activities even in areas outside of the 25 foot radius be mindful of the impact on others. If the activity is unwelcome in anyway, it is the responsibility of the individual(s) participating to be respectful of any others impacted and cease the activity.
This restriction includes, but is not limited to: all forms of tobacco products including but not limited to cigarettes (of any kind including herbal/spice cigarettes), cigars, pipes, water pipes (hookah), bidis, kreteks (clove cigarettes), electronic cigarettes, smokeless tobacco, snuff, and chewing tobacco. (Note: Medications with controlled amounts of nicotine that are used to aid in quitting smoking are not considered tobacco products. A list of these medications can be found at the smokefree.gov website.)
Suicide Threats and Attempts
Mount Ida College expects and encourages students to maintain a reasonable concern for their own self-welfare and the welfare of the College community. In the event that Mount Ida College has reasonable cause to believe that a student attempted or will attempt suicide or has engaged in efforts to prepare to commit suicide, the College will require the student to undergo a mandatory assessment at his or her own expense by an outside licensed mental health professional. Such assessment may include but is not limited to a psychological evaluation at a local hospital and/or emergency room to ensure the safety of the student and the larger community.
The assessment will take place immediately and the student should sign a release of information allowing the licensed mental health professional to communicate with school staff related to the student’s safety and well-being. The purpose of the mandated assessment is to gather information and recommendations about the student’s condition, his or her need for psychiatric hospitalization and to provide the student with appropriate psychological and psychiatric referrals. The College will ask the licensed mental health professional to share information about what steps the College might take to protect the safety of the student and the school community at large. Students with psychological impairments which affect the student’s ability to function in the school community (academically, socially or otherwise) may opt for a medical leave. Students who have to be hospitalized due to a suicide attempt and/or suicidal ideation will be required to provide appropriate documentation from a licensed mental healthcare provider stating that the student can safely return to the College and is not believed by the healthcare provider to present a threat to harm himself/herself or others.
Immediately upon return to campus, the student will be required to meet with a counseling clinician at the Center for Wellness Services for a Re-Entry Meeting before re-engaging in the campus community (i.e. housing, academics, athletics, extra-curricular activities, etc.). The Re-Entry Meeting must be made prior to discharge from the hospital so that the Center for Wellness Services and off campus providers can coordinate appropriately.
Because of the serious nature of attempted suicide and/or suicidal ideation, the student’s parents or other support person(s) may be contacted by the College and informed of the student’s condition. The Family Educational Rights and Privacy Act (FERPA) permits school officials to contact parents without the student’s consent, “if knowledge of the information is necessary to protect the health and safety of the student or other individuals.” If circumstances indicate further harm may come to a student by contacting family members, other options may apply. Failure to adhere to the guidelines outlined herein may result in disciplinary action.
The disposal of trash anywhere on campus or in contiguous spaces, including but not limited to off-campus venues hosting college sponsored events, public streets leading to and from the College, vehicles owned and operated by the College, and waiting areas for those vehicles, except in properly designated trash or recycling receptacles, is prohibited. Students living in the residence halls should use available trash receptacles wherever possible. Additionally, the Office of Campus Living can require students to clean their individual residence hall rooms if deemed appropriate, as excessive trash is a health and safety issue.
Access to restricted areas such as but not limited to: electrical/mechanical closets, storage facilities, internet, cable and information technology space, construction sites, ponds, waterways, roofs, locked facilities (including classrooms and offices) is limited to authorized personnel. Students are not permitted to enter into another residence hall room without the resident of that room’s permission. Individuals found to be accessing or attempted to access such locations will face student conduct action, as well as the criminal charge of trespassing.
The unauthorized use, possession, or storage of weapons, fireworks, or explosives is prohibited on College premises (including in vehicles) or at any College-sponsored activity. Weapons may include, but are not limited to, firearms, pellet guns, bows and arrows, martial arts equipment, switchblade knives, brass knuckles, swords, knives with blades larger than 2 inches, stun and shock devices, pepper spray, projectile devices (i.e. sling shots), and clubs. Darts and dartboards are also prohibited, as there is the potential for students to be injured accidentally in addition to room damage that may result. All above listed items will be confiscated and the student(s) involved subject to student conduct proceedings and/or arrest-above listed items may or may not be returned at the discretion of the Mount Ida College Police Department. Toy guns (i.e., dart, paint ball, foam darts, squirt, cap, and other projectile devices) and water guns (i.e., super soakers) are also prohibited and shall be immediately confiscated and the student(s) involved subject to student conduct proceedings.
Alcohol and Other Drugs
See Alcohol and Other Drugs Policy under College Policies
Students are not permitted to store any athletic equipment in common areas including lounges, laundry rooms, and hallways. Additionally, students may not engage in sports that may damage College property including the exterior of residence halls.
Barbecues are not permitted unless the event is planned under the auspices of a College office and/or recognized student organization and has appropriate staff supervision.
Within single gender residential communities, bathrooms are restricted for use by only those identifying as that gender. Should a guest or visitor require use of a bathroom of the opposite gender, it is the responsibility of the host to arrange for access to an appropriate bathroom location. If a student host requires assistance in identifying or accessing such a location (as they may be locked) they must see a Resident Assistant.
Students who identify as intersex, transgender or non-binary may use the bathroom they feel the most comfortable using.
Bunkable Furniture and Lofts
Bunking of beds is allowed only in rooms where bunkable furniture already exists and may only be bunked by authorized College personnel. Students living in rooms with bunkable furniture may request to have beds bunked or unbunked by authorized College personnel through their Resident Assistant or through the Office of Campus Living. Lofting of furniture is not permitted, however, raising beds with bed risers is permitted.
Cinder and Masonry Blocks
Cinder and other masonry blocks are prohibited in all residential facilities. Students found in possession of these items will be required to remove them properly and immediately. Failure to remove these items will result in student conduct action.
The practice of basic principles of personal hygiene is expected of all students living on campus. Additionally, residents are expected to maintain a reasonable level of cleanliness within their rooms. Excessive dirt and debris within a room is grounds for a cleaning charge. It is an expectation that students will keep lounges, bathrooms, laundry facilities, hallways, and their rooms clean. This includes, but is not limited to, refrigerating perishable foods, closing containers to avoid attracting pests, removing laundry from laundry rooms in a timely fashion, and cleaning sinks after washing dishes. Students may not store empty bottles or empty cans in their rooms. Empty alcohol containers are not permitted and are viewed as evidence of the possession of alcohol.
In accordance with state and city fire safety codes, students are not permitted to cook in their rooms, with the exception of food prepared in Microfridge rental units authorized by the Office of Residence Life. All cooking appliances will be confiscated upon discovery, and the students will be subject to a conduct fine for each illegal appliance.
Corridors and other common areas must be kept free of all items. Any items (personal or College owned), such as but not limited to: furniture, bicycles, athletic equipment, drying racks, and ironing boards, shall be confiscated by the Office of Residence Life. Students who leave items in common areas will be subject to student conduct action and fines.
Damage to College Property
For the comfort of all, every effort is taken to ensure that residential facilities are kept in the best condition possible. Whenever maintenance issues are reported, the College attempts to repair or replace those items as quickly as possible. Some wear is expected as items age, but if the Office of Campus Living or the Facilities department determines that damage is unreasonable or that wear is excessive, the student(s) will be held responsible for restitution. Additionally, when it is deemed that damage or misuse has taken place, the student(s) will be responsible for the replacement cost of items including but not limited to: bed frames, mattresses, desks, chairs, dressers, closets or wardrobes, mirrors, windows, screens, doors, and any other items provided by the College, in addition to fines and sanctions as deemed appropriate.
All members of a residential community share responsibility for all vandalism that occurs within the residence hall common areas (study rooms, lounges, hallways, bathrooms, showers, laundry facilities, elevators, etc.). Restitution for common area damages is shared equally among all the residents of that area. However, if after an investigation the Office of Campus Living determines the individual(s) responsible for damage; all financial and conduct charges will be redirected to those individual(s). Students who may be aware of the person(s) responsible should seek out a residence life staff member and complete an official report of knowledge so that an investigation can be conducted.
Residents may decorate their rooms as they wish as long as the decorations do not violate College’s Discrimination and Harassment Policy or Fire Safety Regulations. However, any alteration to the interior and/or exterior of a room is considered damage and is not permitted. This includes anything affixed to the walls, ceilings or any other surface in a room. Students who use anything that leaves marks or holes in the wall, including but not limited to tacks, nails, duct tape, etc., which results in damage to the wall(s) will be charged, including labor and materials, to repair the wall(s) in their room upon moving out of their room.
Other Restrictions on decorations:
- Residents may not hang any items from the ceiling or blocking the doorway.
- Residents may not cover their door (e.g. wrapping the door like a present).
- Residents may not display signs, pictures, flags, curtains, tapestries, and/or posters as residence hall window displays or obstructing residence hall windows.
- Residents may not cover more than 50% of any wall with decorations including but not limited to pictures, flags, tapestries, and/or posters.
- Residents should review the Prohibited Items list in the Student Handbook for the full list of items prohibited from the Residence Halls.
Entrances to Residence Halls
Entrance to the residence halls is accessible through any main lobby door. No person shall enter or unnecessarily exit the residence halls via a window or a fire exit door. Students who fail to comply will be subject to student conduct action. For information on non-residents entering the residence halls, please refer to the section on “Guest Policy”. Students found responsible for removing a screen from a College window and/or entering through a college window will be subject to student conduct action.
Residence Hall side and back entrances are equipped with door alarms. Please obey posted procedures to avoid tripping these alarms and disturbing other residents. Propped emergency exits, alarmed doors, and fire doors are a fire and safety hazard. Students identified by an eye witness or via surveillance camera found propping these doors, found forcibly opening an exterior door, utilizing alarmed doors as an entrance or excessive exit, entering/exiting a residence through a window (except in case of fire alarms), shall be subject to student conduct action and sanctioning.
Fire Safety Policies and Regulations
Please review the Fire Safety Policies as outlined above and Items Prohibited from the Residence Halls as outlined below.
The Guest Policy is established to create an opportunity for students to have guests visit on a limited basis while also ensuring that students have a comfortable and safe community environment in the residence halls where they can study, sleep and be as well prepared as possible for academic work. Guests are defined as both current students who do not reside in the same room as the host as well as non-student guests and are only permitted with the consent of a resident’s roommate(s).
- A “Guest” is considered to be an overnight guest if they are staying after midnight.
- Guests are only allowed to visit overnight on Friday, Saturday and Sunday evenings.
- Resident students are permitted to host no more than two overnight guests for a maximum of two nights in a seven day period, and no more than five days per month.
- All roommates must agree to allow the visitation each time the guest is on campus.
- All guests (including non-students, commuter students and residential students of other room assignments) are also limited to visiting anywhere overnight on campus no more than two nights in a seven-day period even if they are hosted by different students.
Hosting guests is a privilege which may be revoked, suspended or modified, with or without notice, by the Vice President for Student Affairs or designee.
There is a restriction on guest privileges for all students for the first week of each semester.
Special exceptions may be made only in extenuating circumstances for weekday overnight guests. These exceptions must be requested in advance from the Office of Campus Living by submitting a form described below and only those students in good academic and student conduct standing may request an exception. The host requesting an exception must confirm on the form that their roommate(s) has granted permission to share their room with a mid-week guest.
Students wishing to host overnight guests under the age of 17 must receive prior approval from the Office of Residence Life. No guests under the age of 16 will be permitted overnight.
Guest Registration Forms
Students must register their guests by using the Guest registration form on the MIWeb Campus Living page. After completing the form and upon the arrival of the guest, the student and guest must go to the Campus Police station to retrieve a guest pass.
All non-student guests, regardless of time of day, are required to have a guest pass in their possession. To obtain a guest pass, guests must furnish the Mount Ida College Police Department with photo identification. The following forms of identification are accepted: driver’s license (or other state issued picture ID), military identification, or passport (ID’s from other colleges will not be accepted). No other forms of identification will be accepted.
Guests are required to pick up their identification prior to leaving campus. IDs cannot be reclaimed by anyone other than the individual who is pictured on the ID unless written authorization is given by the individual to the Mount Ida College Police Department.
Failure to be in possession of a guest pass - regardless of the length of time - will result in guests being removed from campus.
Responsibilities of Guests and Hosts
A host is responsible for their guest at all times. Guests must be escorted by their host at all times and must also possess a guest pass. Unescorted guests shall be removed from campus immediately and their hosts subject to student conduct action. Should the guest not have transportation, the College may arrange for taxi transportation for the guest which will be billed to the host student’s account. Residents who violate the guest policy will be subject to student conduct action, including but not limited to loss of hosting privileges.
If a guest violates Community Standards or other College Policies, the host is subject to additional student conduct sanctions including fines and the guest will be escorted from campus and may face future restrictions from campus.
Additionally, if any unregistered guests are found in a residence hall room, the hosting resident(s) of that room will be subject to student conduct action.
Health and Safety Inspections
In order to ensure that rooms are clean and that safety guidelines are being adhered to, the Office of Residence Life reserves the right to hold health and safety inspections of the residences. If a health and safety inspection is required, the Office of Residence Life is not required to notify residents in advance. Members of the Office of Residence Life staff, under the direction of the Assistant Dean for Campus Living will conduct at least three health and safety inspections of student rooms, corridors, and common areas during the academic year. When a student’s room is unoccupied at the time of inspection, a notice of entry form will be left in the room indicating the reason for entry and any violations that were identified.
The following items are not permitted in the residence halls, as they constitute a fire or health and safety violation.
- Kitchen/cooking appliances* including but not limited to: Hot pots, hot plates/electric burners, popcorn poppers, microwaves (other than authorized Microfridge units), toasters/toaster ovens, woks, or grilling devices
* Coffee pots equipped with automatic shut offs, or “single cup” brewers that use K-cups, Pods or other such coffee filters are permitted. If you have a question about whether or not an appliance is permitted, simply ask a professional staff member in the Office of Residence Life.
- Air conditioners and/or air coolers, unless approved by the Office of Disability Services
- Alcohol paraphernalia, including but not limited to, drinking funnels, drinking game tables, and other items that violate the College’s Alcohol Policy
- Amplifiers and/or subwoofers and/or other bass producing systems
- Black lights
- Candles, whether burned or unburned, scented wax, and/or wax and candle warmers
- Cinder or masonry blocks
- Decorative lights (light strings or holiday lights)
- Drug paraphernalia, including but not limited to, bongs, hookahs, and other items that violate the College’s Drug Policy
- Electric blankets
- Flammable, caustic, poisonous, and/or toxic chemicals
- Halogen lights
- Holiday trees (real and artificial cut trees)
- Incense, whether burning or unburned, and incense burners
- Items that produce an open flame
- Lava lamps
- Neon or other light signs
- Oil, kerosene, or gas lanterns or lights
- Pets (other than non-carnivorous fish in a tank holding 10 gallons of water or fewer)
- Radios and/or stereos and/or stereo equipment with over 50 watt output
- Refrigerators over 3.1 cubic feet
- Space heaters or other heating devices
- Waterbeds and mattresses other than those provided by Mount Ida College
- Wireless routers
All items not permitted by College policy shall be confiscated and occupants of the room will be subject to student conduct action. Confiscated items may or may not be returned at the discretion of the Office of Residence Life at the end of the academic year. Students who fail to claim items at the end of the academic year forfeit ownership and rights to said items. All items not claimed following the above guidelines will be discarded at the discretion of the Office of Residence Life. The Office of Residence Life shall discard of these items by donation to charity or community groups or individuals, recycling, or garbage removal.
Students sign for and receive keys to their residence room upon checking-in. It is expected that students carry their room keys and keep their rooms locked at all times. If a student loses their key or their key is stolen, the student should immediately report it to the Office of Residence Life in Malloy Hall. The replacement fee for a lost key is $100, which can be paid at the time of the request or charged to the student account.
If a student is locked out of their room, between 10:00 a.m. and 12:00 midnight, seven days a week, they may go to the Residence Life office in Malloy Hall for assistance. The RA or staff assistant will explain the lock-out procedure for the student. Outside of those hours, the Mount Ida College Police Department will assist students with lockouts. Students will be charged for lockouts. Each semester, students will have two free lockouts and then, starting with the third, they will be charged $10.00 per lockout. This charge will be applied to their student account on a weekly basis. This includes lockouts remedied by the Office of Residence Life as well as by the Mount Ida Campus Police Department.
Please note that lock changes may take up to 48 business hours.
Unauthorized possession, duplication, or use of keys that permit access to Mount Ida College facilities, including residences, is prohibited.
Furniture items found within the residence halls are provided to students for their reasonable usage during the academic year. Anyone found removing College furniture items from their rooms or moving or have moved items from common areas to their personal rooms will be subject to a fine of up to $100 per piece. Furniture found in the hallways will be tagged, and rooms will be entered by Office of Residence Life staff to determine where furniture originated from. Students found to have removed furniture from their rooms will face student conduct action including, but not limited to charges of violating the College’s fire safety regulations as furnishings moved to halls, stairwells, and common areas is a potential violation of the fire code.
For the purpose of Mount Ida College guidelines, excessive noise is any noise that can be heard outside of an individual room. Students are expected to consider other residents at all times in regards to the volume of their conversations, televisions, stereos, computers, or other electronic equipment. 24-hour “courtesy hours” exist at all times; if a student or College official asks you to be more quiet, you must comply or you will be found in violation. Quiet hours exist from 10:00 pm until 8:00 am Sunday night through Thursday night, and midnight until 8am on Friday and Saturday night.
Additionally, some areas are designated as “Academic Intensive” and observe 24-hour quiet hours. “Academic Intensive” locations exist throughout campus. Students assigned to “Academic Intensive” locations must sign an addendum to their housing contract, which signifies their compliance with the restrictions of this community.
During the final exam period at the end of each semester, all residence halls become 24-hour quiet area living spaces in an effort to support the preparation for exams. Students found to be in violation of the noise policy, or any College policy that is deemed to be in conflict with exam preparation efforts will be subject to student conduct action and possible removal from the residence halls.
Pets are not permitted in any residence hall, with the exception of non-carnivorous fish in ten gallon or smaller aquariums. All students found in possession of unauthorized pets will be subject to student conduct action. This restriction does not apply Service Animals and Emotional Support Animals approved for a student by the Office of Accessibility Services. Please refer to the Service Animal & Emotional Support Animals Accommodation Policy for more information.
Residence facilities will be closed for the official College break periods that occur at Thanksgiving Break, Winter Break, and during Spring Break. Upon application, and depending on space availability, certain residents may, at the discretion of the Assistant Director of Operations, be granted permission to remain in residence during these periods. In that event, they may be subject to additional charges and/or temporary assignment. During those periods, students granted permission to be on campus are not permitted to host guests or visitors.
Additionally, individuals who choose or encourage guests/visitor, including their academic year roommates to reside in the assigned space will face student conduct action, and the guest/visitor will face immediate removal from campus.
Students must meet all deadline and fee requirements, and must be in good conduct standing, to be considered to remain on-campus during break periods.
Students who are found to be occupying space within a College residence during these periods without authorization will be removed immediately and face student conduct action through the student conduct system.
For reasons of Health and Safety, residence hall rooms may not exceed 9 people at any time, depending on the size of the room. The following guidelines should be followed:
3 people total
5 people total
7 people total
9 people total
Screens, Windows, and Balconies
Students are prohibited from removing or tampering with window screens in any part of the residence facility. Removal or tampering with screens will result in restitution for damages and labor as well as a $50 fine per screen. Under no circumstances are students allowed to sit in, lean, climb, or throw objects out of any window in a residence hall. Doing so potentially endangers others and violators are subject to student conduct action. Additionally, students are prohibited from going onto any balcony, roof, or fire escape in the residence hall facilities except in the event of a fire. Failure to comply will result in a student conduct action and possible removal from the residence halls.
Soliciting and Gambling
Engaging in any commercial activity, e.g., soliciting money, running a business or raffles, etc., is prohibited unless permission has been obtained from the Vice President for Student Affairs. Gambling and other games of chance are not permitted in the residence halls or on the College campus. All students found to be involved in such activities will be subject to student conduct action along with sanctions and/or fines.