Credit Policies and Procedures
Students registered for 9 credits per semester are considered full-time students. Students must be registered for 6 credit hours to be considered half-time for loan eligibility.
Any student registering for courses without receiving a formal acceptance to a degree program is considered a non-degree student. Students are allowed to take no more than two (2) courses in the graduate program as a non-degree student on a space-available basis. Non-degree students must have a minimum GPA of 3.0 and receive approval from the Dean of Graduate Studies before registration in any graduate course.
An officially registered student is one who is registered for classes and who has settled all charges with the Office of Student Financial Services. Candidates for admission to degree programs may not register until they receive a formal statement of acceptance. Continuing students register for courses in November for the spring semester and in March for the summer and fall semesters.
Students with a minimum GPA of 3.0 are allowed to take up to two courses (6 credits) in the graduate program on a space-available basis before being formally admitted.
Graduate Course Policies
Adding or Dropping a Course
Course changes are processed by the Office of the Registrar during the Add/Drop period. Students should consult with their Program Coordinator before adding or dropping a course. No course may be added or dropped after the last day of the Add/Drop period. Courses dropped during the Add/Drop period do not appear on the student’s transcript.
To withdraw from a course after the Add/Drop period, students must file an official Course Withdrawal Form with the Office of the Registrar. Prior to course withdrawal, a student must consult his/her Program Coordinator and the course instructor, as well as any other appropriate offices (e.g., Office of Student Financial Services, Center for Global Connections) to review the consequences of the intended action. Students may formally withdraw from a 7-week course through the end of the fifth week of the course. The Office of the Registrar will forward the student’s course withdrawal form to the course instructor, who will assign a grade of “W” (Withdrawal). The grade of W is not averaged into the GPA and CGPA but the credits associated with the course will count as attempted credits.
The closing date for add/drop and course withdrawals for each semester are published on the Graduate Academic Calendar in the College Catalog.
Incomplete Course Work
If a student fails to complete required work within a course for reasons acceptable to the instructor, he or she will receive an Incomplete grade (I). A contract to complete the work is drawn up between the instructor and the student. The student must complete the course requirements by the terms of the contract. If the student completes the course requirements, the incomplete grade is replaced with the appropriate letter grade. If the student does not complete the course requirements, the incomplete grade is replaced with a failing grade (I/F).
Satisfactory Academic Progress
Good Academic Standing: Students are in good academic standing when they have earned a minimum cumulative grade point average of 3.0 for Satisfactory Academic Progress (SAP). No grade below C is acceptable for credit toward the degree.
Academic Probation: At the end of each semester, students who have not met the standard for minimum CGPA are placed on Academic Probation. During the probationary semester, students continue to take classes at Mount Ida with the goal of returning to Good Academic Standing.
Academic Dismissal: Students on probation who fail to return to Good Academic Standing at the end of their probationary semester will be dismissed. Any student who earns a CGPA below 2.0 at the conclusion of any semester can be dismissed. Students who are placed on probation, return to good standing, and are subsequently placed on probation following any other semester may be dismissed.
Time Frames for Degree Completion
Mount Ida College expects students to make satisfactory academic progress toward a degree. Federal regulations also mandate that students make satisfactory academic progress in their program of study to receive financial aid. The maximum time frame for completion may not exceed five years. Students who wish to graduate in two years need to earn an average of 6 credits per semester (including summer).
Course Incompletes, Retakes and Effect on Academic Progress
If a student fails to complete the work required to resolve an incomplete (I), the student is assigned an I/F which remains on the student’s academic record and will adversely affect academic progress. Students who repeat a course at Mount Ida College do not earn additional credits for the course, but would improve their CGPA by earning a higher grade. Courses repeated at other institutions may be transferred for credit under certain circumstances, but would not affect a student’s CGPA.
Academic Progress Review
The School of Business conducts a review of the academic record of each student when grades are released at the end of each semester to determine whether the student is making satisfactory academic progress in terms of cumulative grade point average (CGPA). Students who are not meeting the College’s Satisfactory Academic Progress Standard are placed on Academic Probation. These students are notified in writing by the Dean of Graduate Studies of their academic status, the conditions associated with that status, and the consequences of non-improvement.
Students who have been placed on Academic Probation and who do not meet the conditions of their probationary semester are subject to Academic Dismissal.
Note: Students must be academically eligible to continue their studies at Mount Ida College to be eligible for financial aid.
Academic Progression Plan
Students who are placed on Academic Probation are required to sign an Academic Progression Plan, which outlines the steps they are expected to take as a student on Probation to facilitate their academic success.
Procedure for Appeal of Academic Probation or Academic Dismissal Actions
Students who believe they have legitimate and compelling reasons for not maintaining satisfactory progress in any given semester may submit a written appeal of probation or dismissal decisions to the Dean of Graduate Studies for consideration. Students may only appeal once and the decision of the Dean is final.
Thirty-six (36) credit hours of graduate study are required for the graduate degree, with a minimum cumulative grade point average (CGPA) of 3.0. A minimum of 30 of the 36 degree requirement credits must be Mount Ida College graduate level courses. Six credits of graduate course work taken elsewhere or courses taken as a non-degree student may be applied to the degree upon Program Coordinator approval.
The Program Coordinator(s) are available to students for consultation and advice throughout their academic program and are available by appointment for consultation and advice on career choice, course selection, course substitution, college resources, and general program and degree requirements.
The College grading system evaluates student work by letter grades for which the following quality point values have been established:
||Fail, no credit
Grades below a C are not accepted for graduate credit.
Graduation Procedures: Application for Graduation
Mount Ida College has three graduation dates a year, in September, January and May respectively. A formal Commencement ceremony is conducted once a year in May. All eligible students are required to file an application for graduation with the Office of the Registrar according to the following deadlines:
- May graduation - filing deadline: March 1
- September graduation - filing deadline: July 1
- January graduation - filing deadline: December 1
Verification of Student Identity
[To comply with the United States Federal higher Education Opportunity Act, Public Law 110-315], all faculty and administration at Mount Ida College must verify that the student registering for a course is the same student participating in all activity related to earning credit in the course.
Mount Ida College uses a learning management system for online and hybrid courses and students are assigned a unique student identification number. Students must use designated usernames and student-generated pass codes to to participate in online, hybrid and/or web-enhanced courses. Any student joining an entirely online course of study at Mount Ida College is additionally required to attend an on-campus orientation.
Expectations of the Code of Academic Honesty
An important component of Mount Ida College’s mission is to provide a challenging education that blends the liberal arts with professional preparation for all students who are members of the College community. Academic integrity and academic honesty are core values of our learning community. Mount Ida College students are expected to be honest in their academic endeavors at all times. Violations of the Code of Academic Honesty will result in appropriate disciplinary action.
The Code of Academic Honesty applies to all work prepared for evaluation by a course instructor. This includes, but is not limited to, homework, projects, in-class and take-home examinations, quizzes, and research papers. The Code of Academic Honesty also applies to the College’s academic records, the accuracy and integrity of which must be maintained, and to other documents including, but not limited to, tests.
Students are expected to distinguish their ideas and work from those derived from other sources. Information derived from other sources includes published material, the opinions of others, and computer programs as well as material from Internet sources.
While collaboration with other students is encouraged in certain class settings, students must assume that course work submitted for evaluation must be their own unless otherwise specified by their instructor.
Violations of Code of Academic Honesty
Mount Ida College reserves the right to determine on a case-by-case basis if a violation of an academic nature has been committed. Violation of this policy includes, but is not limited to, stealing another student’s work, unauthorized collaboration on papers or homework assignments, cheating on exams, tampering with and/or falsifying grades, participation in activities to obtain or distribute any part of an unadministered test, and the like.
The Office of Academic Affairs acts on violations of an academic nature. In any alleged violation, every reasonable effort will be made to ensure fair and prompt action. In the event that an alleged infraction of this policy has occurred, the following procedures will take place:
- The faculty member or, if the alleged violation pertains to an academic office rather than a class, a designee of the Office of Academic Affairs will meet with the student to discuss the alleged dishonesty. If the student admits to the infraction, the penalty for the infraction will be at the discretion of the instructor or of the designee of the Office of Academic Affairs, if applicable. Notification of the infraction and the penalty will be given to the Office of Academic Affairs.
- However, if the student denies the allegation, or has failed or refused to meet with said faculty member or said designee of the Office of Academic Affairs, if applicable, within seven (7) business days after the faculty or designee notice requesting the same, the faculty member or designee will then submit a report within seven (7) business days of this meeting, or the date for the meeting if the student fails to attend, to the Office of Academic Affairs.
- The Office of Academic Affairs will then call a formal hearing consisting of the faculty member or designee, if applicable, and the student as soon as possible. The Office of Academic Affairs hears the case and recommends a finding of responsibility to the Provost and Chief Academic Officer.
- If the student is then found guilty of this violation, and it is his/her first offense, under appropriate circumstances, he/she will be required to complete a contract with the College. The contract, in addition to providing for other appropriate remedies and/or disciplinary action, will stipulate that the student understands that if found guilty of this violation or other academic dishonesty or violation of the Code of Academic Honesty in the future, he/she will face academic suspension or dismissal, and the infraction will be permanently noted in his/her academic record. In addition, the student may receive a grade of “F” for any plagiarized work or course. Should the incident constitute an egregious or flagrant disregard for the Code of Academic Honesty, or should the student be found guilty of subsequent academic dishonesty or a violation of the Code of Academic Honesty, he/she will face academic suspension or dismissal, and the infraction will be permanently noted in his/her academic record.
- If the student is found innocent of this violation, he/ she will continue in the course, if applicable, without further penalty.
Rights with Respect to Education Records under Family Educational Rights and Privacy Act (FERPA)
Mount Ida College notifies students annually of their rights under the Family Educational Rights and Privacy Act (FERPA).
The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. These rights include:
1. With certain limited exceptions, the right to inspect and review the student’s education records within 45 days after the day Mount Ida College receives a request for access. A student should submit such written request to the Registrar and specify the record(s) the student wishes to inspect. The Registrar’s Office will make arrangements for access and notify the student of the time and place where the records may be inspected.
2. The right to request the amendment of the student’s education records that the student believes is inaccurate, misleading, or otherwise in violation of the student’s privacy rights under FERPA. A student who seeks to amend a record should submit a request to the Registrar in writing and clearly identify the part of the record the student wants changed, and specify why it should be changed. The Registrar will notify the student in writing of its decision, and if the record will not be amended as requested, the Registrar will also notify the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
3. The right to provide written consent before Mount Ida College discloses personally identifiable information from the student’s education records, except to the extent that FERPA authorizes disclosure without consent.
- One such exception permits disclosure without a student’s prior written consent to school officials with legitimate educational interests. A school official is a person employed by Mount Ida College in an administrative, supervisory, academic, research, or support staff position (including law enforcement unit personnel and health staff); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee. A school official also may include a volunteer or contractor outside of Mount Ida College who performs an institutional service or function for which the College would otherwise use its own employees (such as an attorney, auditor, or collection agent). A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibilities for Mount Ida College.
- Another exception permits Mount Ida to disclose “directory information” without a student’s prior written consent. Directory Information includes:
o Student name;
o Home and local addresses;
o Home and local telephone numbers;
o E-mail addresses;
o Major field of study;
o Grade level;
o Enrollment status;
o Dates of attendance;
o Participation in officially recognized activities and sports;
o Weight and height of members of athletic teams;
o Honors and awards received;
o Most recent educational agency or institution attended; and
o Student ID number.
Students may request that their directory information be withheld, and in such case, a student must notify the Registrar’s Office in writing. A student may notify the Registrar at any time, however, it will only be effective prospectively.
- Upon request, Mount Ida College also discloses education records without consent to officials of another school in which a student seeks or intends to enroll if the disclosure is for purposes related to the student’s enrollment or transfer.
- Mount Ida College may also, without consent, disclose education records to parents of a student regarding the student’s violation of any Federal, State, or local law, or of any rule or policy of the school, governing the use or possession of alcohol or a controlled substance if the school determines the student committed a disciplinary violation and the student is under the age of 21.
- Information on other exceptions are available through the Office of the Registrar.
To the extent that a student wishes to authorize Mount Ida College to release grades or other information from the student’s education records to the student’s parent(s) or guardian, the student must sign a written consent form and submit it to the Office of the Registrar. The consent form is available online or through the Office of the Registrar, and will remain in effect until the student revokes such consent in writing with the Office of the Registrar.
4. Students have a right to file a complaint with the U.S. Department of Education concerning alleged failures by Mount Ida College to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202
1. Students who wish to appeal a grade (or other course related issue not discussed elsewhere in the faculty and student handbooks or course catalog) must first seek to resolve the issue with the course instructor directly, either verbally or in writing, within seven business days of the academic issue or receiving the grade or its posting to arrange a time to discuss the matter. Students should present their case, describing in detail why they believe the issue/grade is unfair. Grade miscalculations should be handled directly with the course instructor.
2. If the academic issue cannot be satisfactorily resolved at the instructor level (including a faculty member not responding to a student’s efforts to arrange a meeting), then the student should contact the course’s Department Chair in writing within again, seven business days, to lodge a formal appeal. If the instructor is also the Chair, then the appeal can be presented to the School Dean. The Chair’s response should be made in writing, also within seven days.
3. If the appeal remains unresolved, the student can bring the appeal to the respective School Dean, where a final ruling will be made. The student should submit the written appeal to the School Dean, again within seven business days from the ruling of the prior appeal. If the student’s complaint is against an instructor who is also the School Dean, the student can select one of the three other School Deans to serve as arbiter of the appeal.
4. Issues or complaints involving faculty members that relate to academic dishonesty, sexual harassment, or other forms of conduct, misconduct, discrimination or harassment are excluded from this policy and should be filed according to specific policies and procedures as further described in the handbooks.
Policy on Non-Discrimination
Mount Ida College is committed to a policy of non-discrimination in its educational programs, activities and employment practices. It is the policy of the College not to discriminate on the basis of race, ethnicity, national origin, sex, sexual orientation, color, age, religion or handicap.