Jul 06, 2020  
2012 - 2013 College Catalog 
2012 - 2013 College Catalog [Archived Catalog]

Graduate Academic Policies and Procedures

Credit Policies and Procedures


An officially registered student is one who is registered for classes and who has settled all charges with the Bursar’s office. Candidates for admission to degree programs may not register until they receive a formal statement of acceptance. Continuing students register for courses in November for the spring semester and in March for the summer and fall semesters.

Students are allowed to take up to two courses (6 credits) in the graduate program before being formally admitted.

Adding or Dropping a Course

Course changes are processed by the Office of the Registrar during the Add/Drop period. Students should consult with their Program Director before adding or dropping a course. No course may be added or dropped after the last day of the Add/Drop period. Courses dropped during the Add/Drop period do not appear on the student’s transcript.

To withdraw from a course after the Add/Drop period, students must file an official Course Withdrawal Form. Students may formally withdraw from a 16-week course through the end of the twelfth week of the semester. Students may withdraw from an 8-week course through the end of the sixth week of the course.

Enrollment Status

Students registered for 9-18 credits per semester are considered full-time students. Students must be registered for 6 credit hours to be considered half-time for loan eligibility.

Any student registering for courses without receiving a formal acceptance to a degree program is considered a non-degree student. Students are allowed to take no more than 2 courses in the graduate program as a non-degree student. Non-degree students must receive the instructor’s consent before formal registration in any graduate course.

Grade Requirements

An overall grade average of 3.0 or higher is required for graduation. No more than 6 credits of C or C+ work will be counted toward the degree and the acceptability of such grades is subject to faculty approval. No grade below C is acceptable for credit toward the degree. Students receiving three grades (9 credits) below B may be dismissed from the program.

Incomplete Course Work

If a student fails to complete required work within a course for reasons acceptable to the instructor, he or she will receive an Incomplete grade. A contract to complete the work is drawn up between the instructor and the student. The student must complete the course requirements by the terms of the contract. If the student completes the course requirements, the incomplete grade is replaced with the appropriate letter grade. If the student does not complete the course requirements, the incomplete grade is replaced with a failing grade (“F”).

 Degree Requirements

Thirty-six (36) credit hours of graduate study are required for the graduate degree, with a minimum cumulative grade point average (CGPA) of 3.0. A minimum of 30 of the 36 degree requirement credits must be Mount Ida College graduate level courses. Six credits of graduate course work taken elsewhere or courses taken as a non-degree student may be applied to the degree upon program advisor approval.

Time Limitations

All requirements must be completed within five (5) years from initial matriculation.


The Program Director and the Concentration Director(s) are available to students for consultation and advice throughout their academic program and are available by appointment for consultation and advice on career choice, course selection, course substitution, college resources, and general program and degree requirements.


Grading System

The College grading system evaluates student work by letter grades for which the following quality point values have been established:


Letter Grade Honor Points Explanation
A 4.00 Excellent
A- 3.67  
B+ 3.33  
B 3.00 Good
B- 2.67  
C+ 2.33  
C 2.00 Average
C- 1.67  
D+ 1.33  
D 1.00 Poor
D- 0.67  
F 0.00 Fail, no credit
CS   Continuing Studies
I   Incomplete
I/F 0.00 Incomplete/Fail

Grades below a C are not accepted for graduate credit. 


Graduation Procedures: Application for Graduation

Mount Ida College has three graduation dates a year, in September, January and May respectively. A formal Commencement ceremony is conducted once a year in May. All eligible students are required to file an application for graduation with the Office of the Registrar according to the following deadlines:

  • May graduation - filing deadline: November 2nd
  • September graduation - filing deadline: May 15th
  • January graduation - filing deadline: September 15th

Verification of Student Identity

 [To comply with the United States Federal higher Education Opportunity Act, Public Law 110-315], all faculty and administration at Mount Ida College must verify that the student registering for a course is the same student participating in all activity related to earning credit in the course.

Mount Ida College uses a learning management system for online and hybrid courses and students are assigned a unique student identification number. Students must use designated usernames and student-generated pass codes to to participate in online, hybrid and/or web-enhanced courses. Any student joining an entirely online course of study at Mount Ida College is additionally required to attend an on-campus orientation.



Code of Academic Honesty


Expectations of the Code of Academic Honesty

An important component of Mount Ida College’s mission is to provide a challenging education that blends the liberal arts with professional preparation for all students who are members of the College community. Academic integrity and academic honesty are core values of our learning community. Mount Ida College students are expected to be honest in their academic endeavors at all times. Violations of the Code of Academic Honesty will result in appropriate disciplinary action.

The Code of Academic Honesty applies to all work prepared for evaluation by a course instructor. This includes, but is not limited to, homework, projects, in-class and take-home examinations, quizzes, and research papers. The Code of Academic Honesty also applies to the College’s academic records, the accuracy and integrity of which must be maintained, and to other documents including, but not limited to, tests.

Students are expected to distinguish their ideas and work from those derived from other sources. Information derived from other sources includes published material, the opinions of others, and computer programs as well as material from Internet sources.

While collaboration with other students is encouraged in certain class settings, students must assume that course work submitted for evaluation must be their own unless otherwise specified by their instructor.

Violations of Code of Academic Honesty

Mount Ida College reserves the right to determine on a case-by-case basis if a violation of an academic nature has been committed. Violation of this policy includes, but is not limited to, stealing another student’s work, unauthorized collaboration on papers or homework assignments, cheating on exams, tampering with and/or falsifying grades, participation in activities to obtain or distribute any part of an unadministered test, and the like.

The Office of Academic Affairs acts on violations of an academic nature. In any alleged violation, every reasonable effort will be made to ensure fair and prompt action. In the event that an alleged infraction of this policy has occurred, the following procedures will take place:

  1. The faculty member or, if the alleged violation pertains to an academic office rather than a class, a designee of the Office of Academic Affairs will meet with the student to discuss the alleged dishonesty. If the student admits to the infraction, the penalty for the infraction will be at the discretion of the instructor or of the designee of the Office of Academic Affairs, if applicable. Notification of the infraction and the penalty will be given to the Office of Academic Affairs.
  2. However, if the student denies the allegation, or has failed or refused to meet with said faculty member or said designee of the Office of Academic Affairs, if applicable, within seven (7) business days after the faculty or designee notice requesting the same, the faculty member or designee will then submit a report within seven (7) business days of this meeting, or the date for the meeting if the student fails to attend, to the Office of Academic Affairs.
  3. The Office of Academic Affairs will then call a formal hearing consisting of the faculty member or designee, if applicable, and the student as soon as possible. The Office of Academic Affairs hears the case and recommends a finding of responsibility to the Vice President for Academic Affairs.
  4. If the student is then found guilty of this violation, and it is his/her first offense, under appropriate circumstances, he/she will be required to complete a contract with the College. The contract, in addition to providing for other appropriate remedies and/or disciplinary action, will stipulate that the student understands that if found guilty of this violation or other academic dishonesty or violation of the Code of Academic Honesty in the future, he/she will face academic suspension or dismissal, and the infraction will be permanently noted in his/her academic record. In addition, the student may receive a grade of “F” for any plagiarized work or course. Should the incident constitute an egregious or flagrant disregard for the Code of Academic Honesty, or should the student be found guilty of subsequent academic dishonesty or a violation of the Code of Academic Honesty, he/she will face academic suspension or dismissal, and the infraction will be permanently noted in his/her academic record.
  5. If the student is found innocent of this violation, he/ she will continue in the course, if applicable, without further penalty.

Administrative Policies

Rights with Respect to Education Records under Family Educational Rights and Privacy Act (FERPA)

Mount Ida College notifies students annually of their rights under the Family Educational Rights and Privacy Act (FERPA).

The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. These rights include:

1. With certain limited exceptions, the right to inspect and review the student’s education records within 45 days after the day Mount Ida College receives a request for access. A student should submit such written request to the Registrar and specify the record(s) the student wishes to inspect. The Registrar’s Office will make arrangements for access and notify the student of the time and place where the records may be inspected.

2. The right to request the amendment of the student’s education records that the student believes is inaccurate, misleading, or otherwise in violation of the student’s privacy rights under FERPA. A student who seeks to amend a record should submit a request to the Registrar in writing and clearly identify the part of the record the student wants changed, and specify why it should be changed. The Registrar will notify the student in writing of its decision, and if the record will not be amended as requested, the Registrar will also notify the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.

3. The right to provide written consent before Mount Ida College discloses personally identifiable information from the student’s education records, except to the extent that FERPA authorizes disclosure without consent.

  • One such exception permits disclosure without a student’s prior written consent to school officials with legitimate educational interests. A school official is a person employed by Mount Ida College in an administrative, supervisory, academic, research, or support staff position (including law enforcement unit personnel and health staff); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee. A school official also may include a volunteer or contractor outside of Mount Ida College who performs an institutional service or function for which the College would otherwise use its own employees (such as an attorney, auditor, or collection agent). A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibilities for Mount Ida College.
  • Another exception permits Mount Ida to disclose “directory information” without a student’s prior written consent. Directory Information includes:

o Student name;
o Home and local addresses;
o Home and local telephone numbers;
o E-mail addresses;
o Photograph;
o Major field of study;
o Grade level;
o Enrollment status;
o Dates of attendance;
o Participation in officially recognized activities and sports;
o Weight and height of members of athletic teams;
o Degrees;
o Honors and awards received;
o Most recent educational agency or institution attended; and
o Student ID number.

Students may request that their directory information be withheld, and in such case, a student must notify the Registrar’s Office in writing. A student may notify the Registrar at any time, however, it will only be effective prospectively.

  • Upon request, Mount Ida College also discloses education records without consent to officials of another school in which a student seeks or intends to enroll if the disclosure is for purposes related to the student’s enrollment or transfer.
  • Mount Ida College may also, without consent, disclose education records to parents of a student regarding the student’s violation of any Federal, State, or local law, or of any rule or policy of the school, governing the use or possession of alcohol or a controlled substance if the school determines the student committed a disciplinary violation and the student is under the age of 21.
  • Information on other exceptions are available through the Registrar’s Office.

To the extent that a student wishes to authorize Mount Ida College to release grades or other information from the student’s education records to the student’s parent(s) or guardian, the student must sign a written consent form and submit it to the Registrar’s Office. The consent form is available online or through the Registrar’s Office, and will remain in effect until the student revokes such consent in writing with the Registrar’s Office.

4. Students have a right to file a complaint with the U.S. Department of Education concerning alleged failures by Mount Ida College to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is:

Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202

Procedure for Student Grievance Against Faculty Member

A student may initiate a grievance against a faculty member pertinent to a grade, academic performance, or educational environment. Grievance procedures are outlined in the Mount Ida College Student Handbook, available on the college website (www.mountida.edu - select Student Affairs and then select Student Handbook). 

Policy on Non-Discrimination

Mount Ida College is committed to a policy of non-discrimination in its educational programs, activities and employment practices. It is the policy of the College not to discriminate on the basis of race, ethnicity, national origin, sex, sexual orientation, color, age, religion or handicap.